Senior Executive Assistant, Federal Records & Digitization

Goldbelt, Inc.; Lenexa (KS); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company matching

Paid time off

Professional development opportunities

Job summary

Goldbelt Glacier seeks a Senior Executive Assistant to provide high-level administrative and project coordination support to leadership within the Bureau of Trust Funds Administration’s Office of Trust Records (OTR). The role includes coordinating digitization operations, workflow tracking, and executive services for AIRR and the Digital Center of Excellence (DCE).

You will ensure smooth day-to-day operations, support special projects, and maintain confidentiality while liaising with federal

Qualifications

• Bachelor's degree in Business Administration or related field.
• 5+ years of experience as an Executive/Administrative Assistant in a fast-paced environment.
• Experience coordinating projects and supporting multi-layered technical/operational programs.
• Ability to pass a federal background check.
• Strong communication and collaboration with federal employees and leadership teams.

Responsibilities

• Provide high-level administrative support including calendar management, meeting coordination, briefing preparation, and executive correspondence.
• Draft, edit, and maintain reports, documentation, spreadsheets, and presentations for leadership.
• Coordinate daily operations and project activities related to digitization and workflow tracking.
• Serve as liaison between OTR leadership, DCE supervisors, AIRR staff, and contractor project managers.
• Support SOPs and administrative processes for digitization workflows and quality control.

Skills

Communication

Collaborative work

MS Office proficiency

Data entry

Discretion/confidentiality

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

Goldbelt Glacier seeks a Senior Executive Assistant to provide high-level administrative and project coordination support to leadership within the Bureau of Trust Funds Administration’s Office of Trust Records (OTR). The role includes coordinating digitization operations, workflow tracking, and executive services for AIRR and the Digital Center of Excellence (DCE).

You will ensure smooth day-to-day operations, support special projects, and maintain confidentiality while liaising with federal