Metadata & Records Digitization Specialist

Goldbelt, Inc.; Lenexa (KS); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) plan with company matching

Tax-deferred savings options

Paid time off

Professional development opportunities

Job summary

Goldbelt Glacier is seeking a Data Entry Operator to support the Office of Trust Records, digitizing Indian Trust Records and ensuring metadata accuracy in AIRR/DCE systems.

You will handle physical and electronic documents, follow SOPs, and contribute to the integrity of records used for research, litigation, and trust management activities.

Qualifications

• Ability to perform repetitive tasks with high accuracy.
• Familiarity with scanning equipment or document management systems preferred.
• Follow detailed SOPs and maintain workflow consistency.

Responsibilities

• Enter, update, and correct metadata and coding in databases.
• Review digitized documents for errors and perform corrections per SOPs.
• Extract information from documents to complete metadata fields and coding requirements.
• Conduct data validation to ensure accuracy and consistency.
• Assist with document prep for scanning and apply barcodes/identifiers.

Skills

Attention to detail

Data entry

Time management

Education

Bachelor’s degree in Business Administration or related field

Tools

Document management systems

Database knowledge

Job description

Overview

Please note that this position is contingent upon the successful award of a contract currently under bid.

Goldbelt Glacier is accelerating healthcare delivery and providing superior force health readiness across the military, federal, and civilian landscapes. Goldbelt Glacier is committed to providing transformative and comprehensive health operational capabilities to support customers across scientific, clinical, technological, and program management areas.

Summary:

The Data Entry Operator supports the Bureau of Trust Funds Administration’s Office of Trust Records by performing essential data entry, metadata validation, records processing, and quality control tasks associated with the digitization of Indian Trust Records. This role is central to ensuring the accuracy, consistency, and completeness of digital records housed at the American Indian Records Repository (AIRR) and the Digital Center of Excellence (DCE). The incumbent works with physical and electronic records, follows established Standard Operating Procedures (SOPs), and contributes to the integrity of records required for research, litigation, and trust management activities.

Responsibilities

Essential Job Functions:

• Enter, update, and correct metadata and coding in databases to support the digitization and management of Indian Trust Records.
• Review digitized documents to identify errors, missing information, or quality issues, and perform required corrections in accordance with SOPs.
• Extract information from physical and electronic documents to accurately complete metadata fields and coding requirements.
• Conduct data validation activities, ensuring consistency, accuracy, and compliance with standardized formats.
• Assist with document preparation by removing staples, paperclips, tape, sticky notes, binders, and similar materials to prepare documents for scanning.
• Insert barcodes and identifiers on documents, folders, and boxes according to established procedures.
• Support reassembly activities including box movement, shelving, and the use of barcode scanners, carts, and pallet jacks as required.
• Utilize various digitization equipment to scan documents into electronic format; ensure digital images meet quality and clarity standards.
• Perform other duties as needed.

Qualifications

Necessary Skills and Knowledge:

• Ability to perform repetitive tasks with a high level of accuracy and attention to detail.
• Familiarity with scanning equipment, databases, or document management systems preferred.
• Ability to follow detailed written procedures and maintain consistency in standardized workflows.
• Capability to lift and move boxes up to 50 lbs. and work in warehouse-style environments.
• Strong organizational skills and ability to manage time effectively in a production-based setting.

Minimum Qualifications:

• Minimum 1-2 years of related experience.
• Experience with data entry, records processing, or similar detail-oriented work environments.
• Ability to pass an federal background check.

Preferred Qualifications:

• Bachelor’s degree in Business Administration or related field.
• Experience in digitization, records management, archival work, or federal document processing.
• Knowledge of metadata standards, quality control processes, or document indexing.

Pay and Benefits
At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.