Senior Executive Assistant - Engineering Team (Remote)

Affirm; Madison (WI); On-site; USD 101,000 - 165,000; Full time

Benefits offered by this job

Health coverage

Tech stipends

Generous time off

Employee stock purchase plan

Job summary

Affirm is seeking an Administrative Assistant to support two Senior Executives on our Engineering Team. You’ll manage calendars, travel, meetings, and cross‑functional coordination to ensure leaders spend time on high‑value work.

In a remote‑first environment, you’ll partner with the Leadership Support Team, handle expense reporting, and prepare documents using Google Suite and Microsoft Office. Visa sponsorship is not available.

Qualifications

• 2–4 years of relevant administrative experience.
• Ability to work independently as well as across teams.
• Experience at a rapidly growing company and fast-paced environment.
• Working knowledge of Google Suite, Microsoft Office, Navan and Zoom.
• Strong confidentiality, judgment, and professional discretion.
• Excellent organizational skills and attention to detail.

Responsibilities

• Support two Senior Executives with their administrative needs.
• Calendar management, scheduling meetings, and deconflicting across time zones.
• Meeting prep, agendas, decks, and attendee communication.
• Manage executive schedules to allow time for tasks.
• Attend meetings to manage Zoom, track actions, and follow up.
• Coordinate events and team operations for onsite/offsite meetings.
• Collaborate with Administrative Assistants supporting related executives.
• Coordinate with Leadership Support Team on cross-functional initiatives.
• Submit expense reports (Navan), travel coordination (Navan), prepare documents and presentations, budget reconciliation.
• Learn and apply AI tools to improve productivity and processes.

Skills

Detail-oriented

Proactive

Resourceful

Independent work

Tools

Google Suite

Microsoft Office

Navan

Zoom

Job description

Affirm is seeking an Administrative Assistant to support two Senior Executives on our Engineering Team. You’ll manage calendars, travel, meetings, and cross‑functional coordination to ensure leaders spend time on high‑value work.

In a remote‑first environment, you’ll partner with the Leadership Support Team, handle expense reporting, and prepare documents using Google Suite and Microsoft Office. Visa sponsorship is not available.