Executive Assistant to Senior Leadership (Temporary)

UC Irvine; Irvine (CA); On-site; USD 67,000 - 71,000; Full time

Benefits offered by this job

Medical insurance

Sick and vacation time

Retirement savings plans

Discounts and perks

Job summary

UC Irvine is seeking an experienced executive assistant to support the Assistant Vice Chancellor and Senior Vice Chancellor. You will manage complex calendars, review memos, take minutes, and coordinate travel and reimbursements.

The role requires strong communication, discretion, and proficiency with MS Office, Google Workspace, and virtual meeting tools. This is a temporary position with comprehensive benefits and on-site work.

Qualifications

• Proven experience supporting executive-level leadership in a fast-paced environment.
• Exceptional written and verbal communication with strong editing and proofreading.
• Advanced proficiency with calendar tools, MS Office, Google Workspace, and virtual meeting platforms.
• Strong organizational and time-management abilities with the ability to handle confidential information.
• Fluency in reading, writing, and following English instructions.

Responsibilities

• Manage complex calendars and schedule high-priority meetings for senior university leaders.
• Review, edit, and route official memos, documents, and approval requests for signature.
• Take accurate meeting minutes, track action items, and maintain administrative records.
• Coordinate purchase requisitions and facilitate travel arrangements, expense reports, and reimbursements.

Skills

Executive support

Calendar management

Editing & proofreading

Communication skills

Confidential data handling

English proficiency

Microsoft Office

Google Workspace

Video conferencing platforms

Education

Experience in higher education environment

Tools

Microsoft Office

Google Workspace

Video conferencing platforms

Job description

UC Irvine is seeking an experienced executive assistant to support the Assistant Vice Chancellor and Senior Vice Chancellor. You will manage complex calendars, review memos, take minutes, and coordinate travel and reimbursements.

The role requires strong communication, discretion, and proficiency with MS Office, Google Workspace, and virtual meeting tools. This is a temporary position with comprehensive benefits and on-site work.