Temp Executive Assistant to Senior Executives

University of California - Irvine; Irvine (CA); On-site; USD 63,000 - 76,000; Full time

Job summary

University of California, Irvine is seeking a temporary Executive Assistant to support top leadership. The role focuses on managing calendars for senior executives, drafting and routing memos, and maintaining meticulous records.

It also involves coordinating travel, expenses, and procurement processes. The position requires exceptional communication, discretion, and proficiency with Microsoft Office, Google Workspace, and virtual meeting tools, with a strong emphasis on confidentiality and

Qualifications

• Proven experience supporting executive-level leadership in a fast-paced environment.
• Exceptional written and verbal communication skills with strong attention to detail in editing and proofreading.
• Advanced proficiency with digital calendaring software, office productivity tools (e.g., Microsoft Office, Google Workspace), and virtual meeting platforms.
• Strong organizational and time-management abilities with a track record of handling sensitive information confidentially.
• Ability to read, write, and follow written and oral instructions in English.

Responsibilities

• Manage complex calendars and schedule high-priority meetings for the Assistant Vice Chancellor and Senior Vice Chancellor.
• Review, edit, and route official memos, documents, and approval requests for signature.
• Take accurate meeting minutes, track action items, and maintain organized administrative records.
• Coordinate purchase requisitions and facilitate travel arrangements, expense reports, and reimbursements.

Skills

Executive support

Calendar management

Editing & proofreading

Verbal & written communication

Discretion & confidentiality

Tools

Microsoft Office

Google Workspace

Virtual meeting platforms

Job description

University of California, Irvine is seeking a temporary Executive Assistant to support top leadership. The role focuses on managing calendars for senior executives, drafting and routing memos, and maintaining meticulous records.

It also involves coordinating travel, expenses, and procurement processes. The position requires exceptional communication, discretion, and proficiency with Microsoft Office, Google Workspace, and virtual meeting tools, with a strong emphasis on confidentiality and