Senior Executive Assistant — Calendar, Travel & Exec Support

Marquee Asset Management, LLC; Scottsdale (AZ); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

401(k)/Company Match

Medical Insurance

Dental insurance

Vision insurance

Life insurance

Disability Insurance

Paid time off

Job summary

Shelter Asset Management LLC in Scottsdale seeks an experienced Executive Assistant to provide operational support at the Scottsdale office. The role includes meeting scheduling, calendar coordination, taking minutes, logging action items and following up on completion.

Performs clerical and administrative duties and maintains electronic files and archives. You will support the President and executive team with correspondence, travel arrangements, and presentation creation while ensuring

Qualifications

• College degree required; 10+ years in office administration and executive support.
• Experience in legal, real estate, finance or related industries is a plus.
• Proficiency with Primavera, Green Halo, Egnyte, Blue Beam, Procore, and AutoCAD is advantageous.

Responsibilities

• Create, organize and edit presentations for the executive team.
• Manage calendar and meeting schedules for President and executives.
• Publish meeting agendas, take notes, track action items, and publish minutes.
• Coordinate internal and external meetings including travel arrangements.
• Organize, file, and archive documents with version control.
• Provide admin support to President and executive team via correspondence and emails.
• Transcribe, format, and proofread materials using Office & collaboration tools.
• Schedule, assign and monitor appointments for staff as needed.
• Handle mail distribution and office supply management.

Skills

Microsoft Office

Word

Excel

PowerPoint

MS Projects

Outlook

Google Suite

SharePoint

Education

College degree

Tools

Primavera

Green Halo

Egnyte

Blue Beam

Procore

AutoCAD

Job description

Shelter Asset Management LLC in Scottsdale seeks an experienced Executive Assistant to provide operational support at the Scottsdale office. The role includes meeting scheduling, calendar coordination, taking minutes, logging action items and following up on completion.

Performs clerical and administrative duties and maintains electronic files and archives. You will support the President and executive team with correspondence, travel arrangements, and presentation creation while ensuring