Executive Support & Calendar Maestro

Arsenault; Phoenix (AZ); On-site; USD 45,000 - 60,000; Full time

Job summary

A distinguished organization in Phoenix, Arizona, is seeking an experienced Administrative Assistant to support its executives. The ideal candidate will need to be a masterful problem-solver and possess strong organizational skills for managing complex calendars and travel logistics. Responsibilities include coordinating meetings, preparing expense reports, and organizing both domestic and international travel arrangements. Candidates should have over 3 years of relevant experience and proficient skills in Microsoft Office.

Qualifications

• 3+ years of experience providing administrative support to 1 or more executives.
• 3+ years of experience coordinating travel logistics for executives.
• 3+ years of calendar management and expense report management experience.

Responsibilities

• Coordinate internal and external meetings for multiple executives.
• Manage hectic and complex calendars.
• Prepare expense reports and purchase requisitions.
• Coordinate domestic and international travel arrangements.
• Organize space planning and large offsite events.

Skills

Problem-solving

Organizational skills

Communication skills

Relationship building

Prioritization

Tools

Microsoft Office

Job description

A distinguished organization in Phoenix, Arizona, is seeking an experienced Administrative Assistant to support its executives. The ideal candidate will need to be a masterful problem-solver and possess strong organizational skills for managing complex calendars and travel logistics. Responsibilities include coordinating meetings, preparing expense reports, and organizing both domestic and international travel arrangements. Candidates should have over 3 years of relevant experience and proficient skills in Microsoft Office.