Senior Executive Assistant & Calendar Lead

Barrett Distribution Centers; Franklin (MA); On-site; USD 38,572 - 48,216; Full time

Job summary

Barrett Distribution Centers is seeking a Senior Administrative Assistant to provide a high level of day-to-day administrative, organizational, and clerical support to the Executive. The role manages the Executive’s calendar, correspondence, meeting logistics, and travel arrangements, handling confidential information with discretion.

This position works in-office in our Franklin facility Monday through Friday, from 8am-5pm. The compensation range is $28-$35 per hour, depending on experience.

Qualifications

• Minimum of three to five years of progressively responsible administrative experience, ideally including experience supporting senior leadership.
• Extremely proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to learn new or updated software.
• Must demonstrate excellent verbal and written communication skills, strong organizational skills, and close attention to detail.
• Strong time management skills with a proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to exercise discretion and sound judgment when handling confidential and sensitive information.

Responsibilities

• Manages the Executive’s calendar; schedules and coordinates appointments, meetings, and conference calls, proactively identifying and resolving scheduling conflicts.
• Screens and prioritizes incoming calls, emails, and visitors for the Executive, responding directly when appropriate and routing more complex or sensitive matters accordingly.
• Drafts, formats, and proofreads correspondence, memos, reports, and presentations in Word, Excel, and PowerPoint on behalf of the President.
• Arranges travel itineraries and accommodations for the Executive; prepares related expense reports and tracks against budget.
• Schedules meetings; prepares and distributes agendas and supporting materials; arranges meeting space and logistics; captures and distributes meeting notes/minutes as needed.
• Maintains and organizes the Executive's files, records, and contact lists, ensuring appropriate confidentiality, security, and ease of retrieval.
• Handles sensitive and confidential information with sound judgment and discretion.
• Coordinates with other administrative staff, department leaders, and external contacts to gather information or facilitate the Executive’s requests.
• Assists with planning and execution of company events, meetings, and special projects as assigned by the Executive.
• Performs general office administrative tasks including data entry, filing, document reconciliation, and ordering of supplies.
• Proactively identifies opportunities to improve office workflows and administrative processes and helps implement resulting improvements.
• Performs other duties as assigned.

Skills

Communication

Organization

Time management

Discretion

Multitasking

Tools

Microsoft Office Suite

Job description

Barrett Distribution Centers is seeking a Senior Administrative Assistant to provide a high level of day-to-day administrative, organizational, and clerical support to the Executive. The role manages the Executive’s calendar, correspondence, meeting logistics, and travel arrangements, handling confidential information with discretion.

This position works in-office in our Franklin facility Monday through Friday, from 8am-5pm. The compensation range is $28-$35 per hour, depending on experience.