Sr. Administrative Assistant

Barrett Distribution Centers; Franklin (MA); On-site; USD 38,572 - 48,216; Full time

Job summary

Barrett Distribution Centers is seeking a Senior Administrative Assistant to provide a high level of day-to-day administrative, organizational, and clerical support to the Executive. The role manages the Executive’s calendar, correspondence, meeting logistics, and travel arrangements, handling confidential information with discretion.

This position works in-office in our Franklin facility Monday through Friday, from 8am-5pm. The compensation range is $28-$35 per hour, depending on experience.

Qualifications

• Minimum of three to five years of progressively responsible administrative experience, ideally including experience supporting senior leadership.
• Extremely proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to learn new or updated software.
• Must demonstrate excellent verbal and written communication skills, strong organizational skills, and close attention to detail.
• Strong time management skills with a proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to exercise discretion and sound judgment when handling confidential and sensitive information.

Responsibilities

• Manages the Executive’s calendar; schedules and coordinates appointments, meetings, and conference calls, proactively identifying and resolving scheduling conflicts.
• Screens and prioritizes incoming calls, emails, and visitors for the Executive, responding directly when appropriate and routing more complex or sensitive matters accordingly.
• Drafts, formats, and proofreads correspondence, memos, reports, and presentations in Word, Excel, and PowerPoint on behalf of the President.
• Arranges travel itineraries and accommodations for the Executive; prepares related expense reports and tracks against budget.
• Schedules meetings; prepares and distributes agendas and supporting materials; arranges meeting space and logistics; captures and distributes meeting notes/minutes as needed.
• Maintains and organizes the Executive's files, records, and contact lists, ensuring appropriate confidentiality, security, and ease of retrieval.
• Handles sensitive and confidential information with sound judgment and discretion.
• Coordinates with other administrative staff, department leaders, and external contacts to gather information or facilitate the Executive’s requests.
• Assists with planning and execution of company events, meetings, and special projects as assigned by the Executive.
• Performs general office administrative tasks including data entry, filing, document reconciliation, and ordering of supplies.
• Proactively identifies opportunities to improve office workflows and administrative processes and helps implement resulting improvements.
• Performs other duties as assigned.

Skills

Communication

Organization

Time management

Discretion

Multitasking

Tools

Microsoft Office Suite

Job description

Franklin, 15 Freedom Way, Franklin, Massachusetts, United States of America

Overview

Who We Are: Barrett Distribution Centers is a leader in providing customized third-party logistics, omni-channel distribution, and direct-to-consumer fulfillment services for customers in a variety of industries. More than anything else, we’re a trusted consultant to our customers, working tirelessly to find solutions to their business challenges.

Here at Barrett, we’re looking for smart, hard-working top performers who are interested in joining a fantastic team within a fast-growing company. If this sounds like you and you’re looking for a new home that rewards excellent work, effort, and collaboration, Barrett is the place for you!

The Position

The Senior Administrative Assistant, under the general supervision of the Barrett Executive, provides a high level of day-to-day administrative, organizational, and clerical support. This role manages the Executive’s calendar, correspondence, meeting logistics, and travel arrangements, and handles confidential information with discretion.

This position works in-office in our Franklin facility Monday through Friday, from 8am-5pm.

The compensation range for this position is $28-$35 per hour, depending on experience.

How You\'ll Make an Impact

• Manages the Executive’s calendar; schedules and coordinates appointments, meetings, and conference calls, proactively identifying and resolving scheduling conflicts.
• Screens and prioritizes incoming calls, emails, and visitors for the Executive, responding directly when appropriate and routing more complex or sensitive matters accordingly.
• Drafts, formats, and proofreads correspondence, memos, reports, and presentations in Word, Excel, and PowerPoint on behalf of the President.
• Arranges travel itineraries and accommodations for the Executive; prepares related expense reports and tracks against budget.
• Schedules meetings; prepares and distributes agendas and supporting materials; arranges meeting space and logistics; captures and distributes meeting notes/minutes as needed.
• Maintains and organizes the Executive's files, records, and contact lists, ensuring appropriate confidentiality, security, and ease of retrieval.
• Handles sensitive and confidential information with sound judgment and discretion.
• Coordinates with other administrative staff, department leaders, and external contacts to gather information or facilitate the Executive’s requests.
• Assists with planning and execution of company events, meetings, and special projects as assigned by the Executive.
• Performs general office administrative tasks including data entry, filing, document reconciliation, and ordering of supplies.
• Proactively identifies opportunities to improve office workflows and administrative processes and helps implement resulting improvements.
• Performs other duties as assigned.

Qualifications

• Minimum of three (3) to five (5) years of progressively responsible administrative experience, ideally including experience supporting senior leadership.
• Extremely proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to learn new or updated software.
• Must demonstrate excellent verbal and written communication skills, strong organizational skills, and close attention to detail.
• Strong time management skills with a proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to exercise discretion and sound judgment when handling confidential and sensitive information.

Barrett Distribution Centers is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, retaliation, national origin, ancestry, sexual orientation, gender, gender identity/expression, mental or physical disability, genetic information, choice of health insurance, marital status, age, veteran status or any other basis protected by law.