Executive Office Coordinator - Calendar & Admin Lead

Associated Packaging, Inc.; Gallatin (TN); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

PTO

401k matching

Health Insurance

Medical Insurance

Dental Insurance

Vision Insurance

Job summary

Associated Packaging, Inc. is seeking an Office Coordinator to support corporate leadership and keep daily operations running smoothly in Gallatin, TN.

The role covers calendar management, meeting coordination, document preparation, and travel arrangements, with emphasis on discretion and strong organizational skills. You will collaborate across teams, manage supplies and office budgets, maintain records, and assist with special projects while delivering professional, timely communication with

Qualifications

• 3–5 years of administrative, office coordination, or executive support experience preferred.
• Proficiency with Microsoft 365 including Outlook, Word, SharePoint, and OneDrive.
• NetSuite experience is a plus.

Responsibilities

• Provide administrative support to corporate leadership, including calendar management, meeting coordination, correspondence, and follow-up on action items and deadlines.
• Prepare accurate reports, presentations, customer quotes, and other business documents as needed.
• Coordinate travel arrangements and process related expense submissions.
• Handle confidential and sensitive information with discretion and sound judgment.
• Coordinate internal meetings, events, visitors, and office logistics.
• Manage office and break-room supplies, equipment, service providers, and related budgets.
• Maintain welcoming, clean, and well-stocked shared spaces, including routine break-room upkeep, dish management, and coffee service throughout the workday.
• Maintain organized and accurate administrative, operational, and branch records.
• Assist with special projects and cross-functional initiatives as assigned.
• Perform other related duties as assigned.

Skills

Microsoft 365

Calendar management

Communication skills

Discretion and professionalism

Tools

NetSuite

Job description

Associated Packaging, Inc. is seeking an Office Coordinator to support corporate leadership and keep daily operations running smoothly in Gallatin, TN.

The role covers calendar management, meeting coordination, document preparation, and travel arrangements, with emphasis on discretion and strong organizational skills. You will collaborate across teams, manage supplies and office budgets, maintain records, and assist with special projects while delivering professional, timely communication with