Senior Executive Assistant & Board Liaison to CEO

Black Cultural Zone CDC; Oakland (CA); On-site; USD 62,000 - 75,000; Full time

Benefits offered by this job

Temp-to-Hire

On-site work

Occasional travel

Job summary

Black Cultural Zone CDC in Oakland seeks an experienced executive operations professional to manage the Network Council of Chiefs rhythm, calendar, and cross-entity deliverables, with on-site work at the BCZ Headquarters.

Responsibilities include supporting the President/CEO, coordinating contracts and board work, and interfacing with funders and officials to advance BCZ’s mission in East Oakland.

Qualifications

• Bachelor’s degree in Business Administration, Nonprofit Management, Public Administration, or related field, or equivalent experience.
• 5+ years supporting an Executive in a complex, multi-entity environment.
• Advanced proficiency with ClickUp and SmartSheet; familiarity with Virtuous CRM and Google Workspace.
• Strong emotional intelligence and ability to manage up with executive leaders.
• Ability to maintain confidentiality and professional judgment in executive operations.
• On-site presence in East Oakland with alignment to BCZ's mission.
• Preferred: Master’s degree; Virtuous CRM experience; board governance knowledge.

Responsibilities

• Schedule cabinet meetings, distribute briefings, and track deliverables across BCZ entities.
• Attend Network Council and leadership meetings; take notes and synthesize deliverables.
• Establish internal triage for cabinet requests and funnel to President/CEO.
• Architect the President/CEO calendar using Theme Days to protect deep-work time.
• Manage high-volume inbox and draft executive-level correspondence.
• Oversee contracts, MOUs, land agreements, and board resolutions filing.
• Coordinate board packets, minutes, and governance with Boards of Directors.
• Interface with funders, city officials, real estate partners, and leaders.

Skills

Executive support

Managing up

Emotional intelligence

Confidentiality

Calendar management

Cross-entity coordination

Communication

Education

Bachelor's degree in business/nonprofit/admin

Master’s degree (preferred)

Tools

ClickUp

SmartSheet

Virtuous CRM

Google Workspace

Job description

Black Cultural Zone CDC in Oakland seeks an experienced executive operations professional to manage the Network Council of Chiefs rhythm, calendar, and cross-entity deliverables, with on-site work at the BCZ Headquarters.

Responsibilities include supporting the President/CEO, coordinating contracts and board work, and interfacing with funders and officials to advance BCZ’s mission in East Oakland.