Executive Operations Coordinator: Calendar & Projects

Baltimore Development Corp; Baltimore (MD); On-site; USD 65,000 - 75,000; Full time

Job summary

Baltimore Development Corporation (BDC) seeks an Executive Operations Coordinator to ensure seamless daily operations within the executive office. You will coordinate cross‑department initiatives, manage complex calendars, and facilitate CEO-level communication to optimize time and productivity.

Responsibilities include planning special projects, preparing reports and briefing materials, and ensuring confidentiality and discretion across high‑level meetings and events hosted by the President’s

Qualifications

• Associate’s degree or higher in a related field; advanced degree preferred.
• 4–7 years of executive administration and operational support experience.
• Experience supporting CEO or senior executive calendars in high‑volume environments.
• Proven ability to handle fast‑paced, multi‑stakeholder settings.
• Strong written and verbal communication; ability to draft correspondence and briefing books.
• Proficiency with Outlook, Word, Excel, PowerPoint; familiarity with PM tools.

Responsibilities

• Manage the executive team’s calendars, meetings, and travel to maximize efficiency.
• Serve as primary liaison between executives and stakeholders for clear communication.
• Oversee cross‑functional projects and initiatives; track progress and provide updates.
• Prepare reports, presentations, and correspondence to support decisions.
• Identify bottlenecks and suggest process improvements to boost productivity.
• Coordinate logistics for executive meetings, including agendas, minutes, and follow‑ups.
• Maintain confidentiality with discretion and professionalism.
• Reserve rooms and set up for meetings and events; handle AV and catering.

Skills

Calendar management

Communication skills

Problem solving

Discretion

Organizational skills

Multitasking

Education

Associate’s degree in economics/public policy/public administration/urban planning/business

Advanced degree preferred

Tools

CRM platforms

Project management software

Microsoft Office Suite

Job description

Baltimore Development Corporation (BDC) seeks an Executive Operations Coordinator to ensure seamless daily operations within the executive office. You will coordinate cross‑department initiatives, manage complex calendars, and facilitate CEO-level communication to optimize time and productivity.

Responsibilities include planning special projects, preparing reports and briefing materials, and ensuring confidentiality and discretion across high‑level meetings and events hosted by the President’s