Executive Assistant, President & CEO

Black Cultural Zone CDC; Oakland (CA); On-site; USD 62,000 - 75,000; Full time

Benefits offered by this job

Temp-to-Hire

On-site work

Occasional travel

Job summary

Black Cultural Zone CDC in Oakland seeks an experienced executive operations professional to manage the Network Council of Chiefs rhythm, calendar, and cross-entity deliverables, with on-site work at the BCZ Headquarters.

Responsibilities include supporting the President/CEO, coordinating contracts and board work, and interfacing with funders and officials to advance BCZ’s mission in East Oakland.

Qualifications

• Bachelor’s degree in Business Administration, Nonprofit Management, Public Administration, or related field, or equivalent experience.
• 5+ years supporting an Executive in a complex, multi-entity environment.
• Advanced proficiency with ClickUp and SmartSheet; familiarity with Virtuous CRM and Google Workspace.
• Strong emotional intelligence and ability to manage up with executive leaders.
• Ability to maintain confidentiality and professional judgment in executive operations.
• On-site presence in East Oakland with alignment to BCZ's mission.
• Preferred: Master’s degree; Virtuous CRM experience; board governance knowledge.

Responsibilities

• Schedule cabinet meetings, distribute briefings, and track deliverables across BCZ entities.
• Attend Network Council and leadership meetings; take notes and synthesize deliverables.
• Establish internal triage for cabinet requests and funnel to President/CEO.
• Architect the President/CEO calendar using Theme Days to protect deep-work time.
• Manage high-volume inbox and draft executive-level correspondence.
• Oversee contracts, MOUs, land agreements, and board resolutions filing.
• Coordinate board packets, minutes, and governance with Boards of Directors.
• Interface with funders, city officials, real estate partners, and leaders.

Skills

Executive support

Managing up

Emotional intelligence

Confidentiality

Calendar management

Cross-entity coordination

Communication

Education

Bachelor's degree in business/nonprofit/admin

Master’s degree (preferred)

Tools

ClickUp

SmartSheet

Virtuous CRM

Google Workspace

Job description

Job Details: Location: BLACK CULTURAL ZONE COMMUNITY DEVELOPMENT CORPORATION - OAKLAND, CA 94621 | Position Type: Full Time | Salary Range: $62,400.00 - $75,000.00 per year

WHAT YOU'LL DO

• Manage the operational rhythm of the Network Council of Chiefs by scheduling cabinet meetings, distributing weekly briefings, collecting agenda items, and tracking deliverables across the Foundation, Network, MSO, and Liberated Land Trust entities
• Attend all Network Council and high‑level leadership meetings alongside the President &am; CEO; take rigorous notes, synthesize deliverables into BCZ’s project management systems, and follow up with Chiefs to hold them accountable to cross‑entity deadlines
• Establish and maintain an internal triage system for incoming requests from the cabinet, ensuring issues are properly funneled before reaching the President &am; CEO’s desk
• Architect the President &am; CEO’s calendar using a Theme Days approach — clustering interactions by focus area to protect deep‑work time and eliminate context‑switching
• Monitor, prioritize, and triage the President &am; CEO’s high‑volume inbox; draft sophisticated, high‑level correspondence that accurately mirrors the President &am; CEO’s authentic voice
• Oversee execution pipelines for contracts, MOUs, land agreements, and board resolutions across the parent foundation and its subsidiaries, ensuring compliance and timely digital filing
• Serve as the primary administrative liaison for the various Boards of Directors across the network, coordinating board packets, tracking committee updates, and documenting official minutes
• Interface with institutional funders, city officials, real estate partners, and grassroots community leaders with professionalism, warmth, and executive presence

QUALIFICATIONS

• Holds a Bachelor’s degree in Business Administration, Nonprofit Management, Public Administration, or a related field; or an equivalent combination of education and experience
• Brings 5+ years of experience directly supporting an Executive, CEO, or Executive Director in a complex, multi‑entity organizational environment
• Has advanced, hands‑on proficiency with ClickUp and SmartSheet (strictly required), and experience with or willingness to master Virtuous CRM and Google Workspace
• Demonstrates exceptional emotional intelligence, confidence, and “managing up” skills to keep high‑level executive leaders organized and accountable
• Has a track record of anticipating operational bottlenecks and solving administrative challenges proactively before they elevate
• Is able to maintain strict confidentiality and exercise sound professional judgment in all matters related to executive operations, board governance, and organizational strategy
• Is committed to being physically present on‑site, with deep alignment to BCZ’s mission of centering Black culture, arts, and economic empowerment in East Oakland
• Preferred: Master’s degree; experience with Virtuous CRM; experience supporting board governance processes; deep knowledge of East Oakland communities and Black cultural traditions

OUR CULTURE AND BENEFITS

• Status: Temp-to-Hire; transitioning to Full‑Time, Exempt upon successful completion of introductory period
• Schedule: In‑Person; aligned to the President &am; CEO’s operational calendar
• Location: Primarily In‑Person — BCZ Headquarters; occasional off‑site travel required
• Compensation: $62,400-$75,000 Salary
• Culture: Join a team dedicated to the Sankofa Journey Approach — learning from the past to build a thriving, liberated future for East Oakland