Senior Executive Assistant (BCBC416)

Referment; New York (NY); On-site; USD 90,000 - 150,000; Full time

Job summary

Referment is working with a global investment and technology firm seeking a Senior Executive Assistant to provide high-level administrative and operational support to senior executives. You’ll help keep priorities, communications and business activity organised by anticipating needs and applying sound judgement in a fast-moving environment.

This could suit an established Executive Assistant or Senior Administrative Professional with substantial experience supporting demanding stakeholders and a

Qualifications

• 10+ years of executive or senior administrative support experience.
• Strong organisation, communication and attention to detail with ability to adapt to shifting priorities.
• Discretion and judgement for confidential information.
• Ownership mindset, works well independently and in a team.
• Ability to learn productivity platforms and integrate generative AI into workflows.

Responsibilities

• Manage varied portfolio of strategic and administrative support for senior executives.
• Maintain complex calendars and prioritize competing demands.
• Triage communications and liaise with internal and external stakeholders.
• Coordinate travel, meetings and events; ensure smooth day-to-day arrangements.
• Own ad hoc projects requiring independence and follow-through.

Skills

Executive support

Calendar management

Stakeholder liaison

Travel coordination

Project coordination

Communication

Discretion

AI in workflows

MS Office

Outlook

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Job description

Referment is working with a global investment and technology firm seeking a Senior Executive Assistant to provide high-level administrative and operational support to senior executives. You’ll help keep priorities, communications and business activity organised by anticipating needs and applying sound judgement in a fast-moving environment.

This is broader than diary management alone. You’ll act as a trusted point of coordination for internal teams and external stakeholders, create structure around demanding schedules, and take ownership of ad hoc work that calls for resourcefulness and careful execution.

The Role

• Manage a varied portfolio of strategic and administrative support responsibilities for senior executives.
• Maintain complex, frequently changing calendars and make considered decisions about competing priorities.
• Triage incoming communications and act as a dependable liaison with colleagues and external stakeholders.
• Coordinate travel, meetings and events, ensuring day-to-day arrangements run smoothly.
• Take ownership of ad hoc projects that require independent problem-solving, organisation and follow-through.

What We’re Looking For

• At least ten years of relevant executive or senior administrative support experience.
• Exceptional organisation, communication and attention to detail, with the ability to perform well when priorities move quickly.
• The judgement and discretion required to handle confidential information.
• A record of taking ownership while working effectively both independently and as part of a team.
• The ability to learn and use productivity platforms and incorporate generative AI into workflows.

A bachelor’s degree and proficiency with Microsoft Office, particularly Outlook, are preferred rather than mandatory. Finance experience is not required. A background in client service or another customer-focused setting would be helpful.

This could suit an established Executive Assistant, Senior Administrative Business Partner or senior client-service professional with substantial experience supporting demanding stakeholders.

#Referment