Executive Assistant – Senior Support (Non-Traditional, 6-Month LTA) (68F8E2D)

Referment; New York (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

Referment is partnering with a sophisticated investment organisation to place an experienced professional into an executive-support capacity on a six-month fixed-term basis. The role develops responsibility gradually, with structured guidance and opportunities for independent coverage as familiarity grows.

You will manage complex schedules, coordinate sensitive meetings, arrange travel, and liaise between executives and internal/external partners.

Qualifications

• Seven+ years of relevant professional experience (not necessarily in executive assistance).
• Strong judgement, adaptability and structured problem-solving to anticipate needs and shifting priorities.
• Excellent organisation, communication and attention to detail.
• Discretion to handle confidential information appropriately.
• Record of taking ownership, learning unfamiliar systems and contributing both independently and within a team.

Responsibilities

• Manage complex schedules and help senior executives navigate changing commitments and priorities.
• Coordinate detail-sensitive meetings and ensure follow-through for effective decision-making.
• Organise travel logistics and adapt plans as circumstances change.
• Act as a professional liaison between executives, internal groups and external partners.
• Support key projects and operational requirements while developing expertise in executive-support processes.
• Progress towards independent coverage assignments by working with leaders and managers.

Skills

Judgement

Adaptability

Structured problem-solving

Organisation

Communication

Attention to detail

Discretion

Ownership

Learning unfamiliar systems

Team collaboration

Education

Bachelor’s degree (preferred)

Tools

Office productivity tools

Knowledge-management tools

Collaboration platforms

Job description

Referment is working with a sophisticated investment organisation seeking an experienced professional to move into executive support through a six-month fixed-term assignment. Prior Executive Assistant experience is not required: the opportunity is intended for someone whose career has already developed strong judgement, organisation, stakeholder service and problem-solving skills.

You will receive structured guidance as you learn how to support senior executives, understand individual preferences and become familiar with the organisation’s workflows. Responsibilities will build as your knowledge develops, ultimately allowing you to provide independent coverage and keep important priorities moving in a demanding environment.

The Role

• Manage complex schedules and help senior executives navigate changing commitments and priorities.
• Coordinate detail-sensitive meetings, including the practical arrangements and follow-through needed for effective decision-making.
• Organise travel logistics and adapt plans when circumstances change.
• Act as a professional liaison between executives, internal groups and external partners.
• Support key projects and operational requirements while developing expertise in executive-support processes.
• Work closely with executive-support leaders and managers, progressing towards independent coverage assignments as your familiarity grows.

What We're Looking For

• At least seven years of relevant professional experience, which does not need to have been gained in executive assistance.
• Strong judgement, adaptability and structured problem-solving, with the maturity to anticipate needs and manage shifting priorities.
• Excellent organisation, communication and attention to detail.
• The discretion to handle confidential information appropriately.
• A record of taking ownership, learning unfamiliar systems and contributing both independently and within a team.

Relevant Desirable Experience

A bachelor’s degree is preferred. Experience in client service or another customer-focused environment would transfer well, as would familiarity with office productivity, collaboration and knowledge-management tools. Prior financial-services experience is not required.

This could suit a client-service professional, project or operations coordinator, hospitality leader, paralegal or other experienced organiser looking to apply their skills to senior executive support.

Strong performers may be considered for future permanent opportunities, but conversion is not guaranteed.

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