Senior Executive Assistant (AA6BCBC)

Referment; New York (NY); On-site; USD 110,000 - 170,000; Full time

Job summary

Referment, a global investment and technology firm, is seeking a Senior Executive Assistant to provide high-level administrative and operational support to senior executives in a fast-moving environment. You will manage complex calendars, triage communications, coordinate travel and events, and own ad hoc projects requiring resourcefulness and sound judgement.

The ideal candidate has at least ten years of senior administrative experience, exceptional organisation and discretion, and comfort with

Qualifications

• At least ten years of executive or senior administrative support experience.
• Excellent organisation and communication with attention to detail.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage a varied portfolio of strategic and administrative support responsibilities for senior executives.
• Maintain complex, frequently changing calendars and make decisions about competing priorities.
• Triage incoming communications and act as a dependable liaison with colleagues and external stakeholders.
• Coordinate travel, meetings and events, ensuring day-to-day arrangements run smoothly.
• Take ownership of ad hoc projects that require independent problem-solving, organisation and follow-through.

Skills

Executive support

Calendar management

Communication

Problem-solving

Stakeholder liaison

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Referment is working with a global investment and technology firm seeking a Senior Executive Assistant to provide high-level administrative and operational support to senior executives. You’ll help keep priorities, communications and business activity organised by anticipating needs and applying sound judgement in a fast-moving environment.

This is broader than diary management alone. You’ll act as a trusted point of coordination for internal teams and external stakeholders, create structure around demanding schedules, and take ownership of ad hoc work that calls for resourcefulness and careful execution.

The Role

• Manage a varied portfolio of strategic and administrative support responsibilities for senior executives.
• Maintain complex, frequently changing calendars and make considered decisions about competing priorities.
• Triage incoming communications and act as a dependable liaison with colleagues and external stakeholders.
• Coordinate travel, meetings and events, ensuring day-to-day arrangements run smoothly.
• Take ownership of ad hoc projects that require independent problem-solving, organisation and follow-through.

What We’re Looking For

• At least ten years of relevant executive or senior administrative support experience.
• Exceptional organisation, communication and attention to detail, with the ability to perform well when priorities move quickly.
• The judgement and discretion required to handle confidential information.
• A record of taking ownership while working effectively both independently and as part of a team.
• The ability to learn and use productivity platforms and incorporate generative AI into workflows.

A bachelor’s degree and proficiency with Microsoft Office, particularly Outlook, are preferred rather than mandatory. Finance experience is not required. A background in client service or another customer-focused setting would be helpful.

This could suit an established Executive Assistant, Senior Administrative Business Partner or senior client-service professional with substantial experience supporting demanding stakeholders.

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