Executive Assistant to VP — AI-Driven Operations

Servicenow; Santa Clara (CA); On-site; USD 104,000 - 172,000; Full time

Benefits offered by this job

Health plans

401(k) with company match

ESPP

Matching donations

Flexible time away

Family leave programs

Job summary

ServiceNow in Santa Clara, CA, is seeking an executive assistant to support VP-level executives. The role involves managing complex calendars, drafting correspondence, and coordinating travel and expenses while enabling AI-driven workflow improvements.

Ideal candidates demonstrate strong organizational skills, professional demeanor, and the ability to handle confidential information. The position offers base pay with equity where applicable, plus comprehensive benefits.

Qualifications

• Experience leveraging AI to improve workflows or decision-making.
• 5+ years experience supporting VP-level executives.
• Highly organized with exceptional communication skills and ability to manage multiple high-priority projects.

Responsibilities

• Schedule appointments, plan meetings, and maintain complex calendars.
• Draft and prepare routine and advanced correspondence including emails, presentations and reports.
• Assist leadership by optimizing use of time and prioritizing activities.
• Arrange travel and manage documents including visas/passports and expense reconciliation.
• Identify issues and facilitate solutions for the organization.
• Assist with onboarding of new hires and related processes.

Skills

AI integration mindset

Executive support to VP level

Highly organized

Strong communication

Project management

Professional demeanor

Microsoft Office

Zoom

Confidential materials handling

Tools

Zoom

Microsoft Office

Box

Concur

Google Docs

Excel

PowerPoint

Outlook

Job description

ServiceNow in Santa Clara, CA, is seeking an executive assistant to support VP-level executives. The role involves managing complex calendars, drafting correspondence, and coordinating travel and expenses while enabling AI-driven workflow improvements.

Ideal candidates demonstrate strong organizational skills, professional demeanor, and the ability to handle confidential information. The position offers base pay with equity where applicable, plus comprehensive benefits.