AI-Enabled Executive Assistant to Senior Leadership

Servicenow; West Palm Beach (FL); On-site; USD 120,000 - 180,000; Full time

Job summary

ServiceNow seeks an experienced executive assistant to support VP-level leadership. The role focuses on leveraging AI-informed workflows, maintaining complex calendars, coordinating meetings, and drafting high-level communications.

You will arrange travel, manage expenses, and handle confidential information with discretion. The position requires strong organizational and communication skills, plus the ability to advance time-sensitive priorities across multiple leadership levels.

Qualifications

• Experience integrating AI into work processes and decision-making
• 10+ years experience supporting VP level
• Highly organized with exceptional communication and ability to manage multiple high-priority projects
• Desire to grow and take on your own projects
• Professional demeanor and soft skills
• Proficient in Zoom, Microsoft Office suites, Box, Concur and Google Docs
• Experience handling confidential materials

Responsibilities

• Schedule appointments, plan meetings, and maintain calendars while handling changing roadblocks
• Draft and prepare routine and advanced correspondence including emails, presentations and reports
• Assist leadership by optimizing usage of time and prioritizing short-term priorities
• Arrange travel, visas/passports, and manage leadership expenses and reimbursements
• Identify issues within the organization and facilitate solutions
• Assist internal departments with onboarding new hires and related processes
• Process Leadership expenses and credit card reconciliations as needed

Skills

Executive support

AI integration

Communication

Project management

Confidential materials

Microsoft Office

Zoom

Google Docs

Box

Concur

Tools

Microsoft Office

Box

Concur

Google Docs

Zoom

Job description

ServiceNow seeks an experienced executive assistant to support VP-level leadership. The role focuses on leveraging AI-informed workflows, maintaining complex calendars, coordinating meetings, and drafting high-level communications.

You will arrange travel, manage expenses, and handle confidential information with discretion. The position requires strong organizational and communication skills, plus the ability to advance time-sensitive priorities across multiple leadership levels.