Senior Executive Assistant — AI-Driven Scheduling & Strategy

Amazon Inc.; Seattle (WA); On-site; USD 83,000 - 130,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Parental leave

Job summary

Amazon.com Services LLC is seeking an Executive Assistant II to support senior leaders within the Demand Science Optimization organization. You will manage complex calendars, coordinate cross-functional logistics, and act as a trusted partner to anticipate needs and drive process improvements using AI tools.

The role emphasizes collaboration with EAs, Finance, HR, and Legal, handling confidential matters with sound judgment and delivering high-quality outputs across teams and time zones.

Qualifications

• Experience with Microsoft Office products.
• Bachelor's degree.
• 6+ years of executive assistant experience.

Responsibilities

• Manage complex scheduling, travel coordination, and expense reporting for senior leaders, proactively resolving conflicts and ensuring efficient use of time and resources.
• Plan and execute team events, off-sites, and large-scale meetings (staff meetings, global team meetings, social gatherings), coordinating logistics, managing budgets, and ensuring a seamless experience for all stakeholders.
• Build and maintain strong relationships with Executive Assistants across the team and organization, as well as with Finance, HR, and Legal partners — serving as a reliable point of contact and collaborative partner.
• Identify opportunities to optimize cross-team processes and procedures, leveraging generative AI tools where appropriate to increase productivity and quality of deliverables.
• Prepare, curate, and contribute content for leadership communications and organizational materials in partnership with key stakeholders, ensuring accuracy and appropriate tone.
• Exercise sound judgment when handling confidential matters and communications, particularly in ambiguous or sensitive situations.

Skills

Calendar management

Travel coordination

Expense reporting

Cross-functional collaboration

Education

Bachelor's degree

Tools

Generative AI tools

Job description

Amazon.com Services LLC is seeking an Executive Assistant II to support senior leaders within the Demand Science Optimization organization. You will manage complex calendars, coordinate cross-functional logistics, and act as a trusted partner to anticipate needs and drive process improvements using AI tools.

The role emphasizes collaboration with EAs, Finance, HR, and Legal, handling confidential matters with sound judgment and delivering high-quality outputs across teams and time zones.