Executive Assistant to Directors | AI-Driven Efficiency

Amazon Inc.; Factoria (WA); On-site; USD 83,000 - 130,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Parental leave

Sign-on payments

RSUs

Job summary

Amazon seeks an experienced Executive Assistant to support two directors in the Bellevue area, with initial base in Seattle. The role emphasizes proactive scheduling, calendar management, and AI-driven automation to streamline administrative workflows for global teams.

The ideal candidate has 5+ years of EA experience, discretion with confidential information, and a track record of delivering high-quality results under pressure in a fast-paced tech environment.

Qualifications

• 5+ years of executive assistant experience.
• Experience with executive level calendar management.
• Experience handling administrative details independently with good judgment.
• Experience handling confidential information with senior executives.
• Experience with domestic or international travel coordination.
• Experience using AI tools to streamline administrative work.

Responsibilities

• Develop day-to-day schedule and prioritization of activities, proactively identifying and resolving scheduling conflicts, ensuring calendar is aligned with changing business priorities.
• Manage phone calls and messaging.
• Help plan domestic & international travel itineraries and process expenses.
• Oversee event organization and group communications.
• Manage administrative support functions, including organizing documents, meeting preparation, supply ordering, purchase orders.
• Track and drive to completion key deliverables and follow up on pending items.
• Continuously streamline and/or automate recurring work with AI.
• Identify opportunities to apply AI across admin workflows and share effective practices.
• Provide coverage for other executives as needed.
• Meet and greet internal and external guests.

Skills

Microsoft Office

Executive support

Calendar management

Travel coordination

AI tools

Discretion & confidentiality

Tools

Microsoft Office Suite

Job description

Amazon seeks an experienced Executive Assistant to support two directors in the Bellevue area, with initial base in Seattle. The role emphasizes proactive scheduling, calendar management, and AI-driven automation to streamline administrative workflows for global teams.

The ideal candidate has 5+ years of EA experience, discretion with confidential information, and a track record of delivering high-quality results under pressure in a fast-paced tech environment.