Remote Executive Assistant & Operations Coordinator

D2B; United States; Remote; USD 65,000 - 90,000; Full time

Benefits offered by this job

100% remote role

Paid holidays aligned with UK calendar

Training and professional growth

UK team collaboration

Job summary

D2B is seeking a highly organized Executive Assistant to provide administrative and operational support to senior leadership. The role blends executive assistance, project coordination, and day-to-day operations to ensure efficient workflows and timely completion of priorities.

The ideal candidate multitasks across cross-functional teams, tracks project progress, and handles confidential information with professionalism and discretion. Remote work options available.

Qualifications

• Bachelor's degree or equivalent practical experience.
• Proven experience as EA, Administrative Assistant, PM Coordinator, or similar.
• Experience supporting executives and coordinating projects or operations.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Proficiency with MS Office or Google Workspace.
• Familiarity with PM tools such as Asana, Trello, Monday.com, ClickUp, Jira.
• Detail-oriented with ability to multitask in a fast-paced environment.
• Ability to work independently with discretion.

Responsibilities

• Provide executive assistance and administrative support to leadership.
• Manage calendars, meetings, travel, and documents.
• Prepare agendas, minutes, reports, and presentations.
• Organize digital files and monitor action items.
• Coordinate cross-functional projects and track progress.
• Develop project timelines, trackers, and status reports.
• Offer operations support and document SOPs and processes.
• Communicate updates to stakeholders and coordinate meetings.

Skills

Organizational skills

Multitasking

Time management

Communication

Discretion

Problem-solving

Independent work

Education

Bachelor's degree in Business Administration or related field

Equivalent practical experience

Tools

Microsoft Office

Google Workspace

Asana

Trello

Monday.com

ClickUp

Jira

Job description

D2B is seeking a highly organized Executive Assistant to provide administrative and operational support to senior leadership. The role blends executive assistance, project coordination, and day-to-day operations to ensure efficient workflows and timely completion of priorities.

The ideal candidate multitasks across cross-functional teams, tracks project progress, and handles confidential information with professionalism and discretion. Remote work options available.