Executive Assistant to MD - Projects & Stakeholders

D2B; United States; Remote; USD 8,900 - 13,000; Full time

Job summary

D2B is seeking an experienced Executive Assistant to support the Managing Director in a fast-paced NZ-based property development and investment environment. The role involves more than diary management, including coordinating projects, handling documentation, and communicating with key stakeholders to keep priorities aligned and on track.

You will manage sensitive information, proactively anticipate needs, and work independently.

Qualifications

• Experience as Executive Assistant or similar role.
• Excellent written and verbal English communication.
• Ability to handle confidential information with discretion.
• Strong organisational and time-management skills.

Responsibilities

• Provide comprehensive executive support to the Managing Director.
• Manage diaries, meetings, and competing priorities.
• Coordinate domestic and international travel arrangements.
• Prepare correspondence, reports, and other business documents.
• Manage meeting preparation, agendas, notes, and follow-up actions.
• Track commitments and ensure actions are completed.
• Assist with prioritising incoming communications and requests.
• Act as a key contact for internal and external stakeholders.
• Maintain project files and document control across active initiatives.

Skills

Executive support

Diary management

Stakeholder liaison

Communication

Organisational skills

Independent working

Discretion

Time management

AI platforms

Tools

Microsoft 365

Outlook

Excel

Word

PowerPoint

Teams

Claude

Job description

D2B is seeking an experienced Executive Assistant to support the Managing Director in a fast-paced NZ-based property development and investment environment. The role involves more than diary management, including coordinating projects, handling documentation, and communicating with key stakeholders to keep priorities aligned and on track.

You will manage sensitive information, proactively anticipate needs, and work independently.