Administrative Assistant - Executive Level

FlexStaff; Washington (District of Columbia); Hybrid; USD 80,000 - 95,000; Full time

Benefits offered by this job

Remote work after 60 days

401(k) with employer contribution

Generous paid time off and holidays

Life and AD&D Insurance

Short-Term and Long-Term Disability

Job summary

FlexStaff is seeking a highly organized senior Administrative Assistant to support four executives in Washington, DC. The role is onsite 9:00am-6:00pm with an option to work remote 2 days/week after 60 days.

Located in Washington, DC, the position offers a salary range of $80k-$95k and requires exceptional attention to detail, strong judgment, and professional discretion in a fast-paced financial services setting.

Qualifications

• Bachelor’s degree preferred, with 3+ years of executive or administrative support experience.
• Experience supporting multiple senior leaders in a fast-paced environment strongly preferred.
• Proven ability to manage calendars, workflows, deadlines, and shifting priorities proactively.
• Exceptional attention to detail and commitment to producing accurate, polished work.
• Strong written and verbal communication skills.
• Excellent organizational, time-management, and follow-through skills.
• Ability to work independently, exercise sound judgment, and handle confidential information discreetly.
• Proficiency in Microsoft Outlook, Word, PowerPoint, Excel, and Teams.
• Concur and ProTech experience preferred.
• Life and AD&D Insurance
• Short-Term and Long-Term Disability Insurance
• 401(k) with employer contribution
• Generous paid time off and holidays
• Eligible to work remotely (up to 2 days per week)

Responsibilities

• Manage complex calendars for four Managing Directors, including scheduling, conflict resolution, and priority management
• Proactively track deadlines, commitments, and follow-up items to ensure nothing falls through the cracks
• Prepare, edit, proofread, and quality-check correspondence, agendas, presentations, meeting materials, and other documents
• Communicate professionally with senior internal and external stakeholders
• Coordinate domestic and international travel, including itineraries, logistics, and real-time changes
• Plan and support meetings, committees, and events, including scheduling, invitations, materials, attendance tracking, and follow-up
• Capture meeting notes, action items, owners, and deadlines as needed
• Process expense reports, invoices, and other routine administrative documents
• Maintain accurate contact lists, stakeholder records, and internal databases
• Provide general administrative and operational support, including special projects as needed

Skills

Attention to detail

Written and verbal communication

Organizational skills

Time management

Discretion

Independent work

Adaptability

Education

Bachelor’s degree

Tools

Microsoft Outlook

Word

PowerPoint

Excel

Teams

Concur

ProTech

Job description

FlexStaff is seeking a highly organized senior-level Administrative Assistant for our client, a respected organization within the financial services sector, located in Washington, DC. This person will support four executives in a fast-paced professional environment. This role requires exceptional attention to detail, sound judgment, strong communication skills, and the ability to manage competing priorities with professionalism and discretion.

Hours: 9:00am-6:00pm, onsite (after 60 days, option to work remote 2 days / week)

Location: Washington, DC

Salary range: $80-$95k

Responsibilities

• Manage complex calendars for four Managing Directors, including scheduling, conflict resolution, and priority management
• Proactively track deadlines, commitments, and follow-up items to ensure nothing falls through the cracks
• Prepare, edit, proofread, and quality-check correspondence, agendas, presentations, meeting materials, and other documents
• Communicate professionally with senior internal and external stakeholders
• Coordinate domestic and international travel, including itineraries, logistics, and real-time changes
• Plan and support meetings, committees, and events, including scheduling, invitations, materials, attendance tracking, and follow-up
• Capture meeting notes, action items, owners, and deadlines as needed
• Process expense reports, invoices, and other routine administrative documents
• Maintain accurate contact lists, stakeholder records, and internal databases
• Provide general administrative and operational support, including special projects as needed

Qualifications

• Bachelor’s degree preferred, with 3+ years of executive or administrative support experience
• Experience supporting multiple senior leaders in a fast-paced environment strongly preferred
• Proven ability to manage calendars, workflows, deadlines, and shifting priorities proactively
• Exceptional attention to detail and commitment to producing accurate, polished work
• Strong written and verbal communication skills
• Excellent organizational, time-management, and follow-through skills
• Ability to work independently, exercise sound judgment, and handle confidential information discreetly
• Proficiency in Microsoft Outlook, Word, PowerPoint, Excel, and Teams
• Concur and ProTech experience preferred
• Life and AD&D Insurance
• Short-Term and Long-Term Disability Insurance
• 401(k) with employer contribution
• Generous paid time off and holidays
• Eligible to work remotely (up to 2 days per week)