Senior Executive Assistant - A05 - NEW YORK

Citibank; New York (NY); On-site; USD 91,000 - 120,000; Full time

Job summary

An established industry player is seeking a Senior Executive Assistant to support senior management in a dynamic environment. This role involves managing calendars, coordinating travel, and preparing materials for meetings. The ideal candidate will possess strong office administration skills and be proficient in Microsoft Office. You will play a crucial role in ensuring smooth operations within the department, making this position vital for the organization's success. If you are detail-oriented and self-motivated, this opportunity is perfect for you to contribute to a leading financial services firm.

Benefits

Medical, Dental & Vision Coverage

401(k)

Life, Accident, and Disability Insurance

Wellness Programs

Paid Time Off Packages

Planned Time Off (Vacation)

Unplanned Time Off (Sick Leave)

Paid Holidays

Qualifications

• Experience in office administration within a financial services organization.
• Proficient in Microsoft Office with strong communication skills.

Responsibilities

• Supports a senior manager and manages their calendar and appointments.
• Coordinates travel arrangements and prepares expense reports.
• Assists in creating presentations and various documents.

Skills

Office Administration

Microsoft Office

Written Communication

Verbal Communication

Detail-Oriented

Self-Motivated

Education

Bachelor's/University degree or equivalent experience

Job description

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities:

• Directly supports a C16 level manager and generally supports an entire department
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications:

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented

Education:

• Bachelor's/University degree or equivalent experience

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Job Family Group:

Business Strategy, Management & Administration

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Job Family:

Administrative Support

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Time Type:

Full time

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Primary Location:

New York New York United States

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Primary Location Full Time Salary Range:

$91,690.00 - $119,610.00

In addition to salary, Citi’s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.

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Anticipated Posting Close Date:

May 07, 2025

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Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.

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