Executive Assistant

Career Group; New York (NY); Hybrid; USD 95,000 - 105,000; Full time

Job summary

An established industry player seeks a proactive Executive Assistant to support their Public Affairs team. This dynamic role involves high-level administrative tasks, including calendar management, travel arrangements, and event coordination. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills and attention to detail. With a competitive salary and a collaborative workplace culture, this opportunity is perfect for those looking to grow their career in a leading financial firm. If you're ready to take the next step in your professional journey, this role offers a pathway to success.

Benefits

Medical Insurance

Vision Insurance

401(k) Plan

Paid Time Off (PTO)

Qualifications

• Minimum 2 years of experience as an Executive Assistant.
• Proficient in managing multiple calendars and prioritizing tasks.

Responsibilities

• Perform high-level administrative tasks including calendar management.
• Maintain communication with Senior Executives and prepare materials for meetings.

Skills

Interpersonal Skills

Organizational Skills

Attention to Detail

Time Management

Decision Making

Education

High School Diploma

Bachelor's Degree (Preferred)

Tools

MS Office

Job description

Get AI-powered advice on this job and more exclusive features.

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$95,000.00/yr - $105,000.00/yr

Additional compensation types

Annual Bonus

Executive Assistant – Multi- Strategy Investment Firm – 3 days week onsite

Our client, a top Hedge Fund is looking for an Executive Assistant to support their Public Affairs team! We are looking for a motivated and talented individual with a background in finance who is excited about finding their long-term career home.

They are currently in the office three days a week and remote two days a week.

The firm offers salary + OT + Bonus as well profit sharing, a great benefits package, PTO, and the opportunity to work in a collaborative and encouraging workplace. Please submit your resume to be considered!

Responsibilities:

• Perform high-level administrative tasks including heavy calendar management, event registration, travel arrangements, and itineraries as necessary
• Maintain communication with Senior Executives, Middle Management and Administrative Staff to optimize day to day activities
• Prepare/coordinate materials for meetings, calls, and follow ups
• Maintain conference calendar in coordination with other EAs and Receptionist
• Prepare and submit monthly expense reports
• Arrange internal and external meetings and/or conference calls, coordinate heavy travel requirements, including international/domestic travel, hotel reservations, and ground transportation
• Assist with special projects as needed

Required Qualifications

· Minimum 2 years of experience working as an Executive Assistant

· Proven ability to maintain strong interpersonal skills and work both as a team player and self-starter

· Must be able to handle multiple heavy calendars simultaneously and work under pressure to prioritize and recognize time sensitive projects

· Excellent organizational and follow-up skills, outstanding attention to detail

· Ability to make professional decisions based on accumulated knowledge of position responsibilities.

· Exercises discretion and sound judgment; maintains confidentiality

· Must be available afterhours and potentially on the weekends

· Proficient in MS Office: Word, Excel, PowerPoint, Outlook

This is a great opportunity to jump into a dynamic administrative role with one of the top financial firms in the country. Please send your resume in to apply today!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Venture Capital and Private Equity Principals, Investment Management, and Investment Banking

Referrals increase your chances of interviewing at Career Group by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Get notified about new Executive Assistant jobs in New York City Metropolitan Area.

Office Manager/Administrative Assistant, New York Office

Executive Assistant, Wholesale & Licensing

Executive Assistant - Corporate and Investment Banking

New York City Metropolitan Area $80,000.00-$110,000.00 1 week ago

Executive Assistant - Global Securitization Group

New York City Metropolitan Area 1 week ago

New York City Metropolitan Area $100,000.00-$125,000.00 2 weeks ago

New York City Metropolitan Area 2 days ago

Executive Assistant (1:1) to Macro Hedge Fund Manager - Billion-Dollar Global Investment Firm

Executive Assistant, Games, Media, and Entertainment (GME) Security Leadership

Executive Assistant to Chief Marketing Officer at Unicorn Startup

New York City Metropolitan Area $100,000.00-$120,000.00 1 week ago

New York, NY $75,000.00-$100,000.00 2 weeks ago

New York, NY $65,000.00-$75,000.00 2 weeks ago

Executive Assistant to Co-Founder at AI GTM Startup

New York City Metropolitan Area $130,000.00-$160,000.00 3 weeks ago

EA needed for various roles in Private Equity firm in NYC

New York City Metropolitan Area $110,000.00-$125,000.00 1 week ago

Brooklyn, NY $150,000.00-$185,000.00 1 week ago

Executive Assistant (1:1) to Macro Hedge Fund Manager - Billion-Dollar Global Investment Firm

Executive Assistant to Managing Partners & Office Manager

New York, NY $75,000.00-$120,000.00 1 month ago

Executive Assistant(1 Year Fixed Term Contract)

EA to C-Suite (2-7 yrs exp) - Private Equity

New York City Metropolitan Area 1 week ago

Senior Executive Assistant - Head of Compliance (Hybrid)

Senior EA - Top Hedge Fund - up to 175K base plus generous bonus - College Graduate required.

New York City Metropolitan Area $150.00-$175.00 5 days ago

New York City Metropolitan Area $35.00-$38.00 3 weeks ago

Administrative Assistant/Executive Assistant, Facilities

New York City Metropolitan Area $25.00-$33.00 2 days ago

Senior Executive Assistant - A05 - NEW YORK

New York, NY $91,690.00-$119,610.00 3 days ago

New York, NY $150,000.00-$150,000.00 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.