Senior Executive Assistant - A05 - NEW YORK

Citi; New York (NY); On-site; USD 91,000 - 120,000; Full time

Job summary

An established industry player is seeking a Senior Executive Assistant to support senior management within their Wealth Controls team. This role involves managing calendars, coordinating meetings, and handling travel arrangements. The ideal candidate will demonstrate exceptional organizational skills and proficiency in Microsoft Office, along with a strong attention to detail. This position offers a dynamic work environment where you can contribute to high-level executive functions and be part of a team that supports ultra-high-net-worth clients. If you thrive in fast-paced settings and are ready to take on significant responsibilities, this opportunity is perfect for you.

Benefits

Medical Coverage

Dental Coverage

Vision Coverage

401(k) Plan

Paid Time Off

Wellness Programs

Qualifications

• Experience in office administration within a financial services organization.
• Highly proficient in Microsoft Office and strong communication skills.

Responsibilities

• Manage calendars and appointments for senior management.
• Coordinate travel arrangements and prepare expense reports.
• Assist with creating presentations and other documents.

Skills

Microsoft Office

Written Communication

Verbal Communication

Office Administration

Detail Orientation

Education

Bachelor's/University degree

Job description

Senior Executive Assistant - A05 - NEW YORK

Join to apply for the Senior Executive Assistant - A05 - NEW YORK role at Citi

Senior Executive Assistant - A05 - NEW YORK

Join to apply for the Senior Executive Assistant - A05 - NEW YORK role at Citi

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We are seeking a Senior Executive Assistant to support the Head of Controls for Wealth, plus two additional Managing Directors within the Wealth Controls team. Citi Wealth brings together the full power of Citi to serve the entire continuum of wealth clients. The unified business supports ultra-high-net-worth individuals and family offices through Citi Private Bank, operates in the affluent and high-net worth segments through Citigold and Citigold Private Client and captures wealth management in the workplace through Citi Global Wealth at Work. The Senior Executive Assistant provides support by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities:

• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
  
  

Qualifications:

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented
  
  

Education:

• Bachelor's/University degree or equivalent experience
  
  

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Job Family Group:

Business Strategy, Management & Administration

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Job Family:

Administrative Support

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Time Type:

Full time

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Primary Location:

New York New York United States

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Primary Location Full Time Salary Range:

$91,690.00 - $119,610.00

In addition to salary, Citi’s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.

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Anticipated Posting Close Date:

Feb 28, 2025

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Citi is an equal opportunity and affirmative action employer.

Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Citigroup Inc. and its subsidiaries ("Citi”) invite all qualified interested applicants to apply for career opportunities. If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.

View the "EEO is the Law" poster. View the EEO is the Law Supplement.

View the EEO Policy Statement.

View the Pay Transparency Posting

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Banking, Financial Services, and Investment Banking

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