Executive Assistant and Office Manager (Temporary)

K Health; New York (NY); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Hybrid work schedule

Gym Reimbursement

401(k) match up to 3% + 50% up to 5%

Equity for all full-time employees

Parental leave up to 6 weeks

Vacation and personal days

Medical/dental/vision plans

Job summary

K Health in New York City is seeking an Executive Assistant/Office Manager to support the founders and lead NYC office operations. You’ll organize calendars, coordinate activities, and anticipate needs to maximize executives’ effectiveness.

You will also own the office management responsibilities, fostering a vibrant in-person culture, coordinating events, and ensuring smooth daily operations for the NYC team.

Qualifications

• 4+ years of EA/Office Management experience in a startup or tech environment.
• Bachelor’s degree in Business, Communications, HR, or related field.
• Experience coordinating complex calendars and travel安排.

Responsibilities

• Manage and maintain CEO/CPO calendars, schedule internal and external meetings, prioritize commitments.
• Coordinate meetings including venues and technology requirements.
• Arrange domestic and international travel with detailed itineraries.
• Oversee vendor relationships, expense reporting, and office operations for NYC office.
• Organize in-person events, team activities, and a welcoming office culture.
• Support onboarding activities, security access, IT setup, and office tours.
• Foster cross-functional communication and a collaborative workplace.

Skills

Calendar management

Organized

Proactive

Travel coordination

Office operations

Vendor management

Communication

Education

Bachelor’s degree in Business, Communications, HR, or related field

Tools

Google Workspace

Slack

Notion

Job description

• We are looking for an organized, thoughtful, and proactive Executive Assistant (EA) to our founders, who will also serve as the Office Manager for our New York City office


• In this unique role, you’ll have the opportunity to establish trust and build rapport with our founders to organize their most precious asset: their time


• You will improve our founders’ effectiveness through your thoughtful and organizational touches by managing calendars, coordinating activities while avoiding scheduling conflicts, anticipating their needs, and predicting thoughtful ways to improve their ability to be even more effective in their day-to-day


• Similarly you will scale your thoughtful nature to owning the Office Management responsibilities to create an unparalleled in-office vibe for our employees. You’ll actively promote and facilitate in-person collaboration by partnering to create events, activities, and safe spaces for meaningful interactions among our NYC employees


• Whether through thoughtfully designed workspaces, or cultivating experiences for engaging team events, you will promote face-to-face connections that foster creativity, teamwork, and a strong sense of community


• Your efforts will build a dynamic office environment where execs and employees feel motivated to mingle, collaborate, share ideas, and contribute to a thriving workplace culture


• Calendar Management: Manage and maintain complex and ever-changing calendars for the CEO and CPO, including scheduling internal and external meetings, managing conflicts, and prioritizing commitments based on strategic importance


• Meeting Logistics: Coordinate all aspects of meetings, including securing venues and arranging necessary technology


• Travel Coordination: Arrange comprehensive domestic and international travel logistics, including flights, accommodations, ground transportation, and detailed itineraries


• Operational Support: Manage vendor relationships, process expense reports, and lead special projects that range from research to high-stakes event logistics. Be the main point of contact for the building management team; liaison with the office super to ensure the office is running smoothly


• Office Operations: Orchestrate daily operations for the NYC office either directly or through vendor relationships (e.g., vendors for lunches, snacks, office supplies and onsite housekeeping), and ensure the office supports a productive work environment. Coordinate deliveries and proactively restock


• Communication Hub: Act as a central liaison to share pertinent information or office-wide announcements, proactively sharing updates as needed


• People Partner: Partner with members of the People Team to aid in onboarding activities including security key card registrations, lunch account registrations, seating arrangements, IT set up, office tour, and more! Welcome traveling employees as well as external guests with a true white-glove experience–from in-office guidance to city recommendations, travel and dining arrangements

Benefits

• Our hybrid work schedule offers working from home and in-office days


• Gym Reimbursement for any employees who are enrolled in a medical plan


• K will match 100% of employee contributions to their 401(k) up to 3% of their salary, and then 50% up to 5%


• Equity in K Health for all full-time employees


• Up to 6 weeks of parental leave with additional leave offered through our 3rd party administrator, Sparrow


• 18 Vacation days, 5 sick days, and 2 personal days (plus days off for national holidays and multiple company-wide 3 day weekends per year)


• Choose between three comprehensive plans for your medical, dental, and vision (employees are also eligible to use our K Health app for free!)


• FSAs, HSA, Parking and Commuter accounts

This role is perfect for someone who is thoughtful, organized and proactive, and thrives on building connections, planning engaging experiences, and making the office a place people genuinely love coming toExperience: 4+ years of experience in an Executive Assistant, Office Management, and/or other relevant capacity, preferably within a fast-moving company, start-up or tech environment

Education: Bachelor’s degree in Business, Communications, Human Resources, or a related field

Technical Savvy: Proficiency in Google Workspace, Slack, Notion, and a willingness to iterate rapidly with new digital platforms and project management tools

Communication: Clear, concise, and timely communication skills with a focus on breaking down silos and fostering cross-functional dialogue

Organizational Mastery: Exceptional ability to bring organization and structure to complex situations and prioritize tasks effectively in an environment where information may be incomplete

Autonomy & Judgment: A professional who doesn’t wait for explicit instructions but instead uses their expertise to “do the right thing” and drive work forward

Prior experience in a startup that has scaled to 200+ employees