Executive Personal Assistant

Joss Search; New York (NY); On-site; USD 85,000 - 140,000; Full time

Job summary

Joss Search is seeking an exceptional Executive Assistant / Personal Assistant to support a senior investment executive and collaborate with a Chief of Staff and the broader executive support team. This role is highly visible, requiring discretion, organization, and the ability to manage complex priorities across business and personal matters.

The successful candidate will navigate global calendars, coordinate international travel, handle communications, and partner with internal stakeholders

Qualifications

• Bachelor's degree required.
• Significant EA/PA experience supporting a Founder, CEO, CIO, Principal, or senior executive.
• Proven experience managing complex international travel and logistics.
• Exceptional calendar and inbox management skills.
• Strong written and verbal communication abilities.
• Highly organized with exceptional attention to detail and the ability to manage multiple priorities.
• Ability to anticipate needs, exercise judgment, and solve problems proactively.
• Experience supporting both corporate and personal responsibilities simultaneously.

Responsibilities

• Manage a highly complex calendar across multiple time zones.
• Coordinate global travel arrangements, including commercial and private aviation, with detailed itineraries.
• Manage inbox, prioritize requests, and ensure timely follow-up on actions.
• Coordinate meetings with materials and stakeholders in advance.
• Partner with the Chief of Staff and executive support teams.
• Support special projects, operational initiatives, and process improvements.
• Handle last-minute scheduling changes and travel disruptions with discretion.
• Plan personal travel, vacations, and events.

Skills

Calendar management

Travel coordination

Inbox management

Executive support

Stakeholder communication

Discretion

Multitasking

Problem solving

Education

Bachelor's degree

Job description

Our client is a prestigious global investment firm seeking an exceptional Executive Assistant / Personal Assistant to support a senior investment executive and partner closely with a Chief of Staff and broader executive support team.

This is a highly visible opportunity for an experienced EA/PA who thrives in a fast-paced, high-performance environment and enjoys operating at the intersection of sophisticated executive support and high-touch personal assistance. The role offers direct exposure to senior leadership, international collaboration, and the opportunity to become a trusted partner across both business and personal matters.

The ideal candidate is proactive, resourceful, highly organized, and comfortable managing complex priorities with professionalism, discretion, and exceptional attention to detail.

The Role

The Executive Assistant / Personal Assistant will provide seamless support to a globally active executive with significant business and personal responsibilities. This position requires exceptional judgment, responsiveness, flexibility, and the ability to anticipate needs in a constantly evolving environment.

Working closely with internal stakeholders, external partners, household staff, and an established support infrastructure, this individual will play a critical role in ensuring day-to-day operations run efficiently while supporting both professional and personal priorities.

Responsibilities

• Manage a highly complex and constantly evolving calendar for a senior executive operating across multiple time zones
• Coordinate global travel arrangements, including commercial and private aviation, and prepare detailed itineraries
• Manage inbox communications, prioritize requests, and ensure timely follow-up on action items
• Coordinate meetings and ensure all materials, logistics, and stakeholders are aligned in advance
• Partner closely with the Chief of Staff, executive support teams, and key internal and external stakeholders
• Support special projects, operational initiatives, and process improvement efforts
• Handle last-minute scheduling changes, travel disruptions, and urgent requests with discretion and efficiency
• Plan personal and family travel, vacations, and special events
• Manage dining reservations, entertainment, hospitality, and lifestyle-related requests
• Oversee gifting, purchasing, and other personal administration activities
• Coordinate with household staff, vendors, contractors, drivers, security personnel, and service providers
• Manage passports, visas, renewals, and other personal documentation
• Support family-related matters, including staffing, education, and ad hoc projects
• Oversee residential operations, property-related projects, deliveries, and installations
• Serve as a trusted partner across both business and personal matters while maintaining absolute confidentiality

Qualifications

• Bachelor's degree required
• Significant Executive Assistant and/or Personal Assistant experience supporting a Founder, CEO, CIO, Principal, or other senior executive
• Proven experience managing complex international travel and logistics
• Exceptional calendar management and inbox management skills
• Strong written and verbal communication abilities
• Highly organized with exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment
• Ability to anticipate needs, exercise strong judgment, and solve problems proactively
• Experience supporting both corporate and personal responsibilities simultaneously
• Professional, polished, and confident interacting with senior stakeholders and external partners
• High level of discretion, confidentiality, and emotional intelligence
• Flexible, adaptable, and comfortable working in a demanding environment
• Willingness to provide occasional after-hours or weekend support when required
• Interest in technology, AI tools, and operational efficiencies is a plus

Compensation, Benefits & Schedule

• Five days onsite in New York City
• Collaborative, high-performance culture
• Direct exposure to senior leadership and strategic initiatives
• Significant learning, development, and long-term growth potential
• Occasional travel may be required based on business needs and special projects

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together