Senior Executive Assistant

Open Systems Technologies; New York (NY); Hybrid; USD 69,000 - 90,000; Full time

Job summary

Open Systems Technologies is seeking a detail‑oriented Administrative Assistant to support senior management in a hybrid New York, NY environment. You will manage calendars, arrange meetings and events, and coordinate travel logistics, visa processing, and expense reporting.

The role requires excellent communication skills, the ability to handle confidential information, and experience with invoicing and office administration in a complex financial services setting.

Qualifications

• Bachelor's degree or equivalent experience.
• Office administration experience in a large/complex financial services or similar organization.
• Clear and concise written and verbal communication skills.

Responsibilities

• Manages day to day calendar of senior management.
• Arranges conferences, meetings and events; establishes priorities on behalf of manager or team.
• Assists team with travel-related documentation including visas, tickets, hotels, and expense reports.
• Handles incoming calls and responds to inquiries.
• Orders supplies and processes invoices.
• Prepares and reviews materials and correspondence for meetings.
• Maintains and updates files/records and produces reports and correspondence.
• Handles sensitive materials with confidentiality.

Skills

Calendar management

Meeting coordination

Travel arrangements

Written & verbal communication

Phone handling

Confidentiality

Education

Bachelor's degree

Tools

Microsoft Office

Invoicing software

Job description

Location: New York, NY (Hybrid Schedule)

Pay: $50-65/hr

US Citizens/GC Holders Only

Candidates must be local; No relocation

Responsibilities:

• Manages day to day calendar of senior management
• Arranges conferences, meetings and events as required; establishes priorities on behalf of manager or team
• Assists team members with the documentation related to overseas travel Visa, ticketing, hotel, airport transfers, foreign exchange, ground transportation and expense reports
• Handles incoming calls; responds to inquiries
• Orders supplies and process invoices
• Prepares and reviews materials and correspondence for meetings
• Maintains and updates files/records, produces reports and various correspondence
• Handles sensitive materials; maintaining appropriate levels of confidentiality

Qualifications:

• A Bachelor's/University degree or equivalent experience
• Office administration experience preferably within a large and complex financial services or similar organization
• Demonstrates clear and concise written and verbal communication skills