Senior Executive Assistant

MDA Edge; Houston (TX); On-site; USD 59,000 - 73,000; Full time

Job summary

A leading company in IT Services and Consulting is seeking a Senior Executive Assistant to provide comprehensive secretarial support to executives. The role involves managing calendars, coordinating meetings, and ensuring efficient office operations. Ideal candidates will have strong communication and organizational skills, with a preference for those with experience in corporate or healthcare environments.

Qualifications

• Minimum of three years of experience in office and calendar management.
• Prior experience in a support function within a corporate or healthcare environment preferred.

Responsibilities

• Maintain the executive's calendar by scheduling meetings and appointments.
• Plan, coordinate, and participate in administrative and board-level meetings.
• Provide professional reception and telephone service.

Skills

Communication

Organizational Skills

Job description

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This range is provided by MDA Edge. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$31.76/hr - $31.76/hr

Job Summary:

This position is responsible for providing comprehensive secretarial support to assigned executives, ensuring the efficient management of daily workloads. Duties include, but are not limited to, the tasks outlined below. The Senior Executive Assistant manages a wide range of clerical and administrative functions within the executive offices, often handling situations that cannot be brought directly to the executive's attention. This role serves as a liaison between executives, medical staff, board members, major donors, associates, and the public—making independent decisions when appropriate and working collaboratively as part of a team to support executives effectively.

Requirements:

• Ability to handle a wide range of clerical and administrative tasks within the executive office environment.
• Excellent communication and organizational skills.
• Minimum of three years of experience in office and calendar management.
• Prior experience in a support function within a corporate or healthcare environment is preferred.

Responsibilities:

• Competencies: Leader of Self, Leader of Others, or Leader of Leaders.
• Maintain the executive's calendar by scheduling meetings and appointments as requested. Independently prioritize appointments, reschedule or decline invitations when necessary, and highlight important dates or scheduling conflicts.
• Effectively manage time based on workload demands.
• Plan, coordinate, and participate in administrative and board-level meetings, adhering to hospital bylaws, JCAHO (Joint Commission) administrative standards, board regulations, and other regulatory requirements.
• Schedule meeting rooms, arrange catering, prepare agendas, distribute materials in a timely manner, record and transcribe minutes, coordinate follow-up actions, and work directly with committee chairs.
• Provide professional and courteous reception and telephone service, determining the nature and urgency of inquiries while addressing and resolving conflicts independently whenever possible.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Other

Industries

• IT Services and IT Consulting