Executive Administrative Assistant

Comrise; Brentwood (TN); On-site; USD 35,817 - 38,572; Part time

Job summary

A healthcare management company in Brentwood, TN is seeking an experienced administrative professional to provide support to executives, manage databases, and prepare meeting materials. The ideal candidate has a high school diploma or GED, proficiency in Microsoft Office, and 4-5 years of administrative experience. This position offers a contract role with a pay range of $26 to $28 per hour.

Qualifications

• Four to five years of administrative experience.
• Experience as an Executive Assistant or Supervisor of Administrative Staff preferred.

Responsibilities

• Prepare agendas and materials for board meetings.
• Manage QLink database for dues and membership.
• Perform complex administrative duties.

Skills

Knowledge of general management principles

Strong interpersonal skills

Proficiency with MS Office

Ability to work in a fast paced environment

Education

High school diploma or GED

Associate's or Bachelor's degree in business administration

Tools

MS Office

Job description

Base pay range

$26.00/hr - $28.00/hr

Responsibilities

• Prepare agendas and collateral materials for monthly physician board meetings
• Manage QLink database used for annual dues and membership renewal process
• Performing complex administrative duties including responding for executive when he/she is unavailable, composing correspondence and coordinating resources across corporate functions.
• Handling various administrative details with initiative and good judgment.
• Providing general administrative support including typing, answering multiple phone lines, indexing and filing documents, making copies, handling travel arrangements, and scheduling meetings.
• Assisting other staff as requested.
• Maintaining strictest confidentiality.
• Performing related work as required.
• Practice and adhere to the “Code of Conduct” philosophy and “Mission and Value Statement”.
• Other duties as assigned.

Knowledge, Skills, & Abilities

• Knowledge of general management principles.
• Knowledge of organizational policies, procedures, and systems.
• Ability to type 60 wpm.
• Ability to work in a fast paced, high stress environment.
• Strong interpersonal, communication, and organizational skills.
• High level of proficiency with MS Office products including Outlook, Word, Excel, and PowerPoint.

Education

• High school diploma or GED required
• Associate’s or Bachelor’s degree in business administration preferred

Experience

• Four to five years of administrative experience
• Experience as an Executive Assistant/Supervisor of Administrative Staff preferred

Seniority level

• Mid-Senior level

Employment type

• Contract

Job function

• Administrative

Industries

• Hospitals and Health Care