Executive Assistant

Insight Global; West Palm Beach (FL); On-site; USD 100,000 - 130,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A leading organization in healthcare is seeking a highly experienced Executive Assistant to support their CEO in West Palm Beach, Florida. The role entails managing communications, coordinating with board members, and ensuring efficient operations. Ideal candidates will have over 8 years of experience in executive support, particularly in healthcare, and excel in fast-paced environments. This full-time position offers competitive benefits including medical and vision insurance, and a 401(k).

Qualifications

• Minimum of 8 years of experience as a senior executive assistant, preferably supporting a CEO.
• Exceptional written and verbal communication skills.
• Prior experience in healthcare, senior living, or related industries strongly preferred.

Responsibilities

• Serve as the right hand to the CEO, managing a wide range of administrative and executive support tasks.
• Handle confidential communications, including fielding phone calls, emails, and drafting memos.
• Coordinate and prepare materials for board meetings, donor engagements, and executive presentations.
• Act as a liaison between the CEO and internal/external stakeholders.

Skills

Executive support

Communication skills

Interpersonal skills

Organizational skills

Proactive mindset

Job description

Base pay range

$100,000.00/yr - $130,000.00/yr

Position Summary

A client of Insight Global is seeking a highly experienced, polished, and proactive Executive Assistant to support their CEO. This individual will play a critical role in managing communications, coordinating with board members and donors, and ensuring the CEO’s day-to-day operations run smoothly. The ideal candidate is a seasoned professional with a strong background in executive support, particularly in healthcare or senior living environments, and thrives in high‑touch, high‑stakes settings.

Key Responsibilities

• Serve as the right hand to the CEO, managing a wide range of administrative and executive support tasks.
• Handle confidential communications, including fielding phone calls, emails, and drafting memos.
• Coordinate and prepare materials for board meetings, donor engagements, and executive presentations.
• Act as a liaison between the CEO and internal/external stakeholders, including board members, donors, and senior leadership.
• De‑escalate sensitive situations with professionalism and discretion.
• Maintain a high level of availability and responsiveness, including occasional extended hours.
• Ensure accuracy and attention to detail in all communications and scheduling.
• Ask thoughtful questions to clarify expectations and avoid errors.
• Represent the CEO and the organization with grace, tact, and polish.

Qualifications

• Minimum of 8 years of experience as a senior executive assistant, preferably supporting a CEO.
• Prior experience in healthcare, senior living, or related industries strongly preferred.
• Exceptional written and verbal communication skills.
• Proven ability to manage complex schedules, prioritize tasks, and maintain confidentiality.
• Strong interpersonal skills and a team‑oriented mindset.
• Experience working with high‑level donors and board members.
• Highly organized, detail‑oriented, and proactive.
• Comfortable working in a fast‑paced, high‑demand environment.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Administrative

Industries

Hospitals and Health Care

Benefits

• Medical insurance
• Vision insurance
• 401(k)