Executive Assistant

Jobtailor

Salt Lake City (UT)

On-site

USD 55,000 - 72,000

Full time

14 days+

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Job summary

Jobtailor is seeking an Executive Assistant to proactively support a VP Foundation Programmatic Giving and related leaders with discretion, accuracy, and confidentiality. Responsibilities include calendar management, travel/expense coordination, meeting support, report and presentation creation, and responsiveness to inquiries, while coordinating board and program needs.

The role requires excellent organization, verbal and written communication, and the ability to manage multiple priorities in a

Qualifications

Experience supporting a director or executive leadership.
Strong calendar, travel/expense and meeting coordination skills.
Excellent written and verbal communication, tact and professionalism.

Responsibilities

Partner with the leader on task management and calendar coordination.
Coordinate travel, expenses, and remote/in-person meetings.
Support board/meeting logistics and program needs.
Create reports and presentations; track performance metrics.
Provide confidential, professional executive support under pressure.

Skills

Calendar Management

Travel Coordination

Meeting Facilitation

Interpersonal Communication

Organizational Skills

Attention to Detail

Problem-Solving

Time Management

Sound Judgement

Professional Behavior

Education

Bachelor's Degree

Tools

Remote Meeting Management

Multimedia Management

Job description

The Executive Assistant proactively anticipates needs to support a variety of administrative functions for an executive leader or team of executive leaders in a time sensitive, accurate, and confidential nature using discretion and professionalism.

This position will support our VP Foundation Programmatic Giving.

Primary responsibilities include partnering with the leader on task management, project coordination, executive calendar, correspondence, travel/expense management, response to inquiries and requests, board and meeting management, and support of system service line needs and priorities.

Provides advanced support of a technical nature including remote meeting management, facilitation of presentations, management of multimedia needs both by the leader(s) and meeting support, as well as post-meeting support.

Creates and modifies reports and presentations, track and influence performance metrics, and serves as a thought partner to their assigned leader(s).

Requirements

Demonstrated experience supporting a director, multiple managers or functional area

Demonstrated ability to work efficiently and effectively without direct supervision

Demonstrated organizational and problem-solving skills with high attention to detail

Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings

Demonstrated interpersonal verbal and written communication skills including tact, spelling, punctuation, and grammar

Demonstrated ability to exercise sound judgement and professional behavior

Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities

Demonstrated ability to manage conflicting priorities without loss of composure

Bachelor's degree. Education must be obtained through an accredited institution. Degree will be verified

Core Competencies

Demonstrates advanced administrative support capabilities, including calendar management, travel coordination, and meeting facilitation, while maintaining confidentiality and professionalism. Proficient in creating reports and presentations, with strong organizational and problem-solving skills to manage multiple priorities effectively.

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