Senior Executive Assistant

Jobtailor; Seattle (WA); On-site; USD 85,000 - 120,000; Full time

Job summary

Jobtailor in Seattle seeks an experienced Executive Assistant to support the CTO and Chief Product Officer. You will manage calendars, coordinate global travel, prepare materials, and steward communications across engineering, product, security, and support teams.

This role requires proactive problem solving, superb written and verbal skills, and the ability to work independently in a fast-growing startup. You will help structure business rhythms, triage issues, and maintain confidential files

Qualifications

• 5+ years of experience as an Executive Assistant.
• At least 3 years supporting executives in a high-growth start-up environment.
• Exceptional written and verbal communication skills.
• Strong problem-solving, urgency, anticipation, and follow-through.
• Ability to work independently and as part of a team.
• Superior organizational aptitude and attention to detail with flexibility.
• Tech savvy and curious about the technology industry.
• Gmail/Google Suite proficiency.
• BA/BS degree or equivalent experience.
• Experience working with Engineering and Product strongly preferred.

Responsibilities

• Provide high-level admin and operational support to the CTO and CPO.
• Manage executive calendars, travel, and communications across global time zones.
• Prepare meeting agendas, materials, and minutes; track action items.
• Coordinate with engineering, product, security, and support teams.
• Support leaders with business rhythms and events.
• Execute special projects and cross-functional event planning.
• Triage incoming issues and determine action with executive staff.
• Maintain confidential files and CRM data.
• Process and reconcile expenses accurately.
• Build strong relationships with executive staff and peers.

Skills

Executive support

Project management

Communication skills

Organizational skills

Tech savvy

Education

BA/BS Degree

Tools

Gmail

Google Suite

Job description

• Provide high-level administrative and operational support to the Chief Technology Officer and Chief Product Officer
• Manage executive calendars, travel, and communications across multiple global time zones
• Prepare meeting agendas, materials, and minutes; track action items
• Communicate on behalf of engineering, product, security, and technical support teams with internal and external stakeholders
• Support C-level leaders and tenured teams with business rhythms and events
• Execute special projects and project-manage events with cross-functional teams
• Anticipate leaders' needs, streamline workflows, and identify improvement opportunities
• Triage incoming issues, assess urgency, and determine appropriate action with executive staff and other executive assistants
• Maintain records, confidential files, and CRM data
• Process and reconcile expenses accurately
• Prioritize conflicting needs and ensure proactive follow-through
• Build strong relationships with executive staff and peers

Requirements

• 5+ years of experience as an Executive Assistant
• At least 3 years supporting executives in a high-growth start-up environment
• Exceptional written and verbal communication skills
• Strong problem-solving skills, urgency, anticipation, and follow-through
• Ability to work independently and as part of a team
• Superior organizational aptitude and attention to detail with flexibility
• Tech savvy and curious about the technology industry
• Proficient in Gmail/Google Suite
• BA/BS degree or equivalent experience
• Experience working with Engineering and Product strongly preferred

Core Competencies

Demonstrates strong organizational and communication skills while providing high-level administrative support to C-level executives. Proficient in managing executive calendars, coordinating travel, and executing special projects in a fast-paced, high-growth environment.

Highest-signal resume keywords

• Executive Support Experience
• Project Management
• Communication Skills
• Organizational Skills
• Tech Savvy

ATS Optimization Keywords

Hard Skills

• Calendar Management
• Expense Processing
• Meeting Preparation
• CRM Data Management
• Action Item Tracking

Soft Skills

• Problem-Solving
• Attention to Detail
• Flexibility
• Relationship Building
• Proactive Follow-Through

Certifications & Qualifications

• BA/BS Degree

Industry Keywords

• High-Growth Start-Up
• Engineering Support
• Product Support
• C-Level Communication
• Confidential File Management

Tools & Technologies

• Gmail
• Google Suite