Executive Assistant – Product Development

Jobtailor; San Francisco (CA); On-site; USD 120,000 - 180,000; Full time

Job summary

Disney Entertainment & ESPN Product & Technology is seeking an experienced Executive Assistant to support senior leaders in a fast-paced environment. You will manage calendars, travel, communications, meetings, events, and reporting with confidential handling of information.

The ideal candidate will mentor other assistants, establish team best practices, and coordinate large-scale programs across global stakeholders while ensuring operational excellence and timely decision-making.

Qualifications

• Minimum five years of executive or business support experience in a fast-paced environment.
• Mastery of Microsoft Office applications (Outlook, Word, PowerPoint, Excel).
• Excellent verbal and written communication skills; able to handle confidential information.
• Ability to interact effectively at all levels of the organization.
• Strong prioritization, deadlines, and decision-making under pressure.
• High school diploma required; Mac OS familiarity preferred.
• Experience with project management tools (Airtable/Smartsheet/Asana) is a plus.
• Familiarity with AI-powered productivity tools (Copilot/Claude) is a plus.

Responsibilities

• Coordinate and perform complex administrative, operational, and project support for senior leaders.
• Independently manage executive calendars, travel, communications, meetings, events, and reporting.
• Serve as a trusted partner to executive leadership and mentor other assistants
• Establish team best practices and provide backup support.
• Plan and coordinate large-scale meetings and events with international travel and catering.

Skills

Executive support

Calendar management

Travel coordination

Confidential information handling

Education

High school diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Airtable

Smartsheet

Asana

Microsoft Copilot

Claude

Job description

• Coordinate and perform complex administrative, operational, and project support activities for senior leaders within Disney Entertainment & ESPN Product & Technology


• Independently manage executive calendars, travel, communications, meetings, events, presentations, reporting, and department operations


• Serve as a trusted partner to executive leadership and provide mentorship and guidance to fellow Executive Assistants


• Establish and document team best practices and provide backup support across the executive assistant team


• Manage complex calendars, appointments, meetings, travel, registrations, and logistics


• Plan and coordinate large-scale meetings, programs, and events involving stakeholders, international travel, technology requirements, accommodations, and catering


• Serve as a primary contact for internal and external inquiries, including confidential communications


• Draft and edit sensitive correspondence, communications, and materials


• Support global travel needs, including collecting and processing visa-application documentation


• Maintain office equipment, supplies, and inventory


• Represent the department in meetings and prepare briefing materials, presentations, and supporting documentation


• Provide administrative and project coordination support for departmental initiatives, programs, and projects


• Manage schedules, calendars, milestones, timelines, action items, deliverables, and stakeholder communications


• Coordinate program and project meetings and events


• Manage small-scale projects and special assignments of moderate scope and impact


• Create, maintain, and distribute reports, presentations, proposals, spreadsheets, databases, dashboards, and other business materials


• Analyze and track data trends and produce accurate reporting to support executive decision-making, planning, and operational effectiveness

Requirements

• At least five (5) years of executive or business support experience, including experience supporting senior executives in a fast-paced, high-pressure environment


• Mastery of Microsoft Office applications (Outlook, Word, PowerPoint, Excel)


• Expert verbal and written communication skills


• Ability to communicate at all levels within the organization


• Proven ability to work with confidential information while exercising sound judgment and decision-making


• Ability to prioritize, meet deadlines, make decisions, and change course of action quickly


• High school diploma


• Working knowledge of Mac Operating Systems (preferred)


• Proficiency in project management tools such as Airtable, Smartsheet, or Asana (preferred)


• Proficiency with AI-powered productivity and workflow tools such as Microsoft Copilot, Claude, or similar platforms (preferred)

Core Competencies

Demonstrates expertise in executive support, including calendar management, travel coordination, and communication with senior leadership. Proficient in Microsoft Office applications and project management tools, with a strong ability to handle confidential information and prioritize tasks effectively.

Highest-signal resume keywords

• Executive Support Experience


• Microsoft Office Mastery


• Expert Verbal And Written Communication


• Project Management Tool Proficiency


• Confidential Information Management

ATS Optimization Keywords

Hard Skills

• Calendar Management


• Travel Coordination


• Data Analysis


• Report Creation


• Project Coordination

Soft Skills

• Sound Judgment


• Decision-Making


• Prioritization


• Adaptability

Industry Keywords

• Administrative Support


• Operational Support


• Event Coordination


• Stakeholder Communication


• Confidential Communications

Tools & Technologies

• Microsoft Outlook


• Microsoft Word


• Microsoft PowerPoint


• Microsoft Excel


• Airtable


• Smartsheet


• Asana


• Microsoft Copilot


• Claude