Executive Assistant

Crawford Thomas Recruiting; Chicago (IL); On-site; USD 60,000 - 70,000; Full time

Job summary

Crawford Thomas Recruiting is seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership. The role involves managing calendars, travel, meetings, and preparing presentations.

The ideal candidate is organized, detail-oriented, and capable of maintaining confidentiality in a fast-paced environment. 4+ years supporting executives and a Bachelor's degree are preferred.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 4+ years of experience supporting senior executives or executive leadership.
• Exceptional organizational and time management skills.
• High level of professionalism, discretion and confidentiality.

Responsibilities

• Provide administrative support to executive leadership.
• Manage executive calendars, meetings, appointments, and travel arrangements, including domestic and international travel.
• Coordinate meetings by preparing agendas, gathering materials, scheduling participants, and documenting meeting notes.
• Serve as the primary point of contact for executives with internal teams and external partners.
• Draft, edit, and proofread emails, presentations, reports, and other business documents.
• Conduct research and compile information to support executive decision-making.
• Create presentations and other meeting materials using Microsoft Office.
• Coordinate virtual meetings using Microsoft Teams and other video conferencing platforms.
• Monitor action items and follow up to ensure deadlines are met.
• Coordinate special projects and provide additional support as needed.

Skills

Executive support

Calendar management

Travel arrangements

Meeting coordination

Document drafting

Research

Presentations

Confidentiality

Education

Bachelor's degree preferred

Tools

Microsoft Office

Microsoft Teams

Job description

Full-Time | Onsite

$60-70K

About the Opportunity

We are seeking an experienced Executive Assistant to provide high-level administrative support to senior executive leadership. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and can maintain the highest level of professionalism and confidentiality.

The ideal candidate is proactive, highly organized, detail-oriented, and capable of anticipating the needs of executive leadership while helping keep daily operations running smoothly.

Responsibilities

• Provide administrative support to executive leadership.
• Manage executive calendars, meetings, appointments, and travel arrangements, including domestic and international travel.
• Coordinate meetings by preparing agendas, gathering materials, scheduling participants, and documenting meeting notes.
• Serve as the primary point of contact for executives with internal teams and external partners.
• Draft, edit, and proofread emails, presentations, reports, and other business documents.
• Conduct research and compile information to support executive decision-making.
• Create presentations and other meeting materials using Microsoft Office.
• Coordinate virtual meetings using Microsoft Teams and other video conferencing platforms.
• Monitor action items and follow up to ensure deadlines are met.
• Coordinate special projects and provide additional support as needed.

Qualifications

• Bachelor's degree preferred or equivalent combination of education and experience.
• 4+ years of experience supporting senior executives or executive leadership.
• Exceptional organizational and time management skills.
• High level of professionalism, discretion, and confidentiality.
• Strong attention to detail and problem-solving abilities.
• Self-motivated with the ability to anticipate executive needs.