Executive Assistant

Addison Group; San Francisco (CA); Hybrid; USD 91,000 - 99,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k)

Job summary

Addison Group is partnering with a globally recognized professional services firm that supports complex, high‑level client engagements. The role is an Executive Assistant / Senior Administrative position supporting multiple senior leaders, including international stakeholders, blending traditional support with project coordination and light financial tasks.

The ideal candidate has 3+ years of EA experience, strong calendar management, and the ability to collaborate with finance, legal, and

Qualifications

• 3+ years of experience in an Executive Assistant or senior administrative role.
• Experience supporting multiple senior stakeholders simultaneously.
• Background in professional services environments (consulting, legal, finance preferred).
• Strong attention to detail and organizational skills.
• Hybrid schedule: 3 days onsite; flexible hours as needed.
• Exposure to global teams and cross-time-zone collaboration.

Responsibilities

• Manage complex calendars and coordinate domestic and international travel.
• Support 2–3 senior leaders with day-to-day administrative needs.
• Prepare, edit, and format documents and presentations (Word, PowerPoint).
• Assist with billing, invoicing, and expense tracking.
• Coordinate meetings, events, and client interactions with professionalism.
• Partner cross-functionally with teams such as finance, legal, and marketing.
• Handle ad hoc requests and shifting priorities in a dynamic environment.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Adaptability

Attention to detail

Tools

Microsoft Word

PowerPoint

Job description

Job Title: Executive Assistant / Senior Administrator

Industry: Professional Services / Consulting

Pay: $91,000 – $99,000 base

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About our client:

Addison Group is partnering with a globally recognized professional services firm that supports complex, high-level client engagements. The organization is known for its collaborative culture, high standards, and strong operational support for senior leadership. This role is a key hire supporting top executives and ensuring seamless day-to-day operations.

Job Description:

This is a high-level Executive Assistant / Senior Administrative role supporting multiple senior leaders, including international stakeholders. The position blends traditional executive support with coordination of projects, documents, and light financial processes. It requires a polished, adaptable professional who can operate effectively in a fast-paced, client-facing environment.

Key Responsibilities:

• Manage complex calendars and coordinate domestic and international travel
• Support 2–3 senior leaders with day-to-day administrative needs
• Prepare, edit, and format documents and presentations (Word, PowerPoint)
• Assist with billing, invoicing, and expense tracking
• Coordinate meetings, events, and client interactions with professionalism
• Partner cross-functionally with teams such as finance, legal, and marketing
• Handle ad hoc requests and shifting priorities in a dynamic environment

Qualifications:

• 3+ years of experience in an Executive Assistant or senior administrative role
• Experience supporting multiple senior stakeholders simultaneously
• Background in professional services environments (consulting, legal, finance preferred)
• Strong attention to detail and organizational skills
• Ability to adapt to different working styles and priorities
• Hybrid schedule: 3 days onsite
• Standard business hours with occasional flexibility as needed
• Exposure to global teams and cross-time-zone collaboration
• Interview process includes phone screen, skills assessment, and multiple interview rounds
• Opportunity to support high-level executives on impactful work
• Collaborative, high-performing team environment
• Exposure to both internal operations and client-facing responsibilities
• Stable organization with strong culture and leadership
• Opportunity to expand scope and responsibilities over time