Senior Executive Administrator & Travel Coordinator

CACI International Inc; City of Rochester (NY); On-site; USD 62,000 - 129,000; Full time

Job summary

CACI International Inc is seeking an Executive Administrator to provide senior level support across three executives, including full support for one and limited support for two others, in a fast-paced environment.

The role covers complex calendar management, travel planning (domestic and international), meeting logistics, and preparation of briefing materials, with site admin duties at our Rochester, NY location and a focus on discretion and professional demeanor.

Qualifications

• Minimum seven (7) years of administrative experience.
• Minimum five (5) years of experience supporting senior executives, including schedule and communications management.
• Five (5) + years coordinating executive domestic and international travel (preferably for multiple leaders simultaneously).
• Proven writing, editing, and document‑quality assurance skills.
• Expert-level proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word).
• Demonstrated ability to maintain confidentiality, exercise sound judgment, and uphold a professional demeanor.

Responsibilities

• Act as the primary administrative point of contact for senior executives, managing schedules, prioritizing communications, and orchestrating daily workflows.
• Coordinate meetings, conferences, and video teleconferences, including agenda planning, attendance tracking, minute‑taking as required, and logistical setup.
• Support site onboarding and assist with site‑wide initiatives and events.
• Plan and coordinate domestic and international executive travel, including itineraries, reservations, passport/visa processing, and voucher preparation.
• Draft, edit, and manage executive correspondence, reports, memoranda, and briefing materials.
• Conduct detailed formatting, proofreading, and compliance reviews to ensure accuracy and clarity.
• Maintain organized physical and digital filing systems and manage key information binders tied to quarterly and strategic priorities.
• Oversee supply ordering, expense reporting, and general office operations to ensure timely and efficient processing.
• Manage presentation materials, conference room readiness, and meeting support tasks, including action‑item tracking and catering as needed.
• Works effectively with others by showing steady judgement, emotional maturity, and a consistently positive approach.
• Assist with transactional administrative requirements, specific to this CACI manufacturing site, to include system-based purchase orders, and similar responsibilities.

Skills

Executive support

Scheduling management

Communication management

Travel coordination

Document drafting

Confidentiality

Tools

Microsoft Office

Job description

CACI International Inc is seeking an Executive Administrator to provide senior level support across three executives, including full support for one and limited support for two others, in a fast-paced environment.

The role covers complex calendar management, travel planning (domestic and international), meeting logistics, and preparation of briefing materials, with site admin duties at our Rochester, NY location and a focus on discretion and professional demeanor.