Executive Administrator

CACI International Inc; City of Rochester (NY); On-site; USD 62,000 - 129,000; Full time

Job summary

CACI International Inc is seeking an Executive Administrator to provide senior level support across three executives, including full support for one and limited support for two others, in a fast-paced environment.

The role covers complex calendar management, travel planning (domestic and international), meeting logistics, and preparation of briefing materials, with site admin duties at our Rochester, NY location and a focus on discretion and professional demeanor.

Qualifications

• Minimum seven (7) years of administrative experience.
• Minimum five (5) years of experience supporting senior executives, including schedule and communications management.
• Five (5) + years coordinating executive domestic and international travel (preferably for multiple leaders simultaneously).
• Proven writing, editing, and document‑quality assurance skills.
• Expert-level proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word).
• Demonstrated ability to maintain confidentiality, exercise sound judgment, and uphold a professional demeanor.

Responsibilities

• Act as the primary administrative point of contact for senior executives, managing schedules, prioritizing communications, and orchestrating daily workflows.
• Coordinate meetings, conferences, and video teleconferences, including agenda planning, attendance tracking, minute‑taking as required, and logistical setup.
• Support site onboarding and assist with site‑wide initiatives and events.
• Plan and coordinate domestic and international executive travel, including itineraries, reservations, passport/visa processing, and voucher preparation.
• Draft, edit, and manage executive correspondence, reports, memoranda, and briefing materials.
• Conduct detailed formatting, proofreading, and compliance reviews to ensure accuracy and clarity.
• Maintain organized physical and digital filing systems and manage key information binders tied to quarterly and strategic priorities.
• Oversee supply ordering, expense reporting, and general office operations to ensure timely and efficient processing.
• Manage presentation materials, conference room readiness, and meeting support tasks, including action‑item tracking and catering as needed.
• Works effectively with others by showing steady judgement, emotional maturity, and a consistently positive approach.
• Assist with transactional administrative requirements, specific to this CACI manufacturing site, to include system-based purchase orders, and similar responsibilities.

Skills

Executive support

Scheduling management

Communication management

Travel coordination

Document drafting

Confidentiality

Tools

Microsoft Office

Job description

Job Title: Executive Administrator

Job Category: Administration

Time Type: Full time

Minimum Clearance Required to Start: None

Employee Type: Regular

Percentage of Travel Required: None

Type of Travel: None

* * *

The Opportunity:

This senior administrative role provides comprehensive support to multiple senior executives (full support of one senior executive, and limited support to two additional), ensuring seamless daily operations, effective information flow, and strong organizational coordination. The position calls for an experienced executive support professional with a proven ability to anticipate leadership needs, exercise sound judgment and discretion, and navigate competing priorities in a fast-paced environment. This role also includes local site administratiive responsibilities, and the willingness to assist with these tasks.

This role offers the opportunity to work closely with senior leaders and broaden your organizational impact in a high-visibility environment. A polished professional presence, proactive approach, and commitment to excellence are essential to this role.

Responsibilities:

Executive Support & Coordination

• Act as the primary administrative point of contact for senior executives, managing schedules, prioritizing communications, and orchestrating daily workflows.
• Coordinate meetings, conferences, and video teleconferences, including agenda planning, attendance tracking, minute‑taking as required, and logistical setup.
• Support site onboarding and assist with site‑wide initiatives and events.

Travel & Logistics

• Plan and coordinate domestic and international executive travel, including itineraries, reservations, passport/visa processing, and voucher preparation.

Document & Information Management

• Draft, edit, and manage executive correspondence, reports, memoranda, and briefing materials.
• Conduct detailed formatting, proofreading, and compliance reviews to ensure accuracy and clarity.
• Maintain organized physical and digital filing systems and manage key information binders tied to quarterly and strategic priorities.

Operational Administration

• Oversee supply ordering, expense reporting, and general office operations to ensure timely and efficient processing.
• Manage presentation materials, conference room readiness, and meeting support tasks, including action‑item tracking and catering as needed.

Leadership & Team Support

• Works effectively with others by showing steady judgement, emotional maturity, and a consistently positive approach.
• Assist with transactional administrative requirements, specific to this CACI manufacturing site, to include system-based purchase orders, and similar responsibilities.

Qualifications:

Required:

• Minimum seven (7) years of administrative experience.
• Minimum five (5) years of experience supporting senior executives, including schedule and communications management.
• Five (5) + years coordinating executive domestic and international travel (preferably for multiple leaders simultaneously).
• Proven writing, editing, and document‑quality assurance skills.
• Expert-level proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word).
• Demonstrated ability to maintain confidentiality, exercise sound judgment, and uphold a professional demeanor.

What You Can Expect:

A culture of integrity.

At CACI, we place character and innovation at the center of everything we do. As a valued team member, you’ll be part of a high-performing group dedicated to our customer’s missions and driven by a higher purpose – to ensure the safety of our nation.

An environment of trust.

CACI values the unique contributions that every employee brings to our company and our customers - every day. You’ll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.

A focus on continuous growth.

Together, we will advance our nation’s most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground — in your career and in our legacy.

Pay Range

There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits.

The proposed salary range for this position is:

$61,600-$129,300

CACI is anEqualOpportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any otherprotectedcharacteristic.