Senior Executive Administrative Specialist

massgeneralbrigham; Boston (MA); On-site; USD 43,000 - 62,000; Full time

Job summary

Mass General Brigham seeks an experienced administrative professional to support nursing leadership on-site. You will manage complex calendars, coordinate meetings, handle correspondence, and drive efficient daily operations.

The role requires 5+ years of admin experience, strong organization, and the ability to work autonomously. Familiarity with hospital administration and Microsoft Office is highly valued. Based at 265 Charles Street, daytime hours, on-site work.

Qualifications

• 5+ years of administrative support experience in a professional setting.
• Experience supporting senior-level staff is preferred.
• Knowledge of hospital administration processes is advantageous.
• Excellent written and verbal communication skills.

Responsibilities

• Manage executive schedules, including appointments, meetings, and travel.
• Prepare, review, and edit reports, presentations, and documents.
• Handle incoming/outgoing correspondence (emails, letters, calls).
• Organize electronic and physical files and records.
• Schedule and coordinate meetings, prepare agendas, take minutes, follow up on actions.
• Arrange logistics for meetings, including room bookings and catering.
• Serve as primary contact between executives and stakeholders.
• Draft memos and announcements as directed.
• Oversee office supplies and ensure equipment is maintained.
• Collaborate with IT for technical support and equipment needs.
• Assist in planning and executing special projects and events.

Skills

5+ years admin support

Strong organizational skills

Autonomy

Calendar management

Strong communication skills

Education

High School Diploma or Equivalent

Associate's Degree in Business Administration preferred

Tools

Microsoft Office Suite

Job description

Mass General Brigham seeks an experienced administrative professional to support nursing leadership on-site. You will manage complex calendars, coordinate meetings, handle correspondence, and drive efficient daily operations.

The role requires 5+ years of admin experience, strong organization, and the ability to work autonomously. Familiarity with hospital administration and Microsoft Office is highly valued. Based at 265 Charles Street, daytime hours, on-site work.