Executive Senior Administrative Assistant, Patient Care Services - MGH

massgeneralbrigham; Boston (MA); On-site; USD 43,000 - 62,000; Full time

Job summary

Mass General Brigham seeks an experienced administrative professional to support nursing leadership on-site. You will manage complex calendars, coordinate meetings, handle correspondence, and drive efficient daily operations.

The role requires 5+ years of admin experience, strong organization, and the ability to work autonomously. Familiarity with hospital administration and Microsoft Office is highly valued. Based at 265 Charles Street, daytime hours, on-site work.

Qualifications

• 5+ years of administrative support experience in a professional setting.
• Experience supporting senior-level staff is preferred.
• Knowledge of hospital administration processes is advantageous.
• Excellent written and verbal communication skills.

Responsibilities

• Manage executive schedules, including appointments, meetings, and travel.
• Prepare, review, and edit reports, presentations, and documents.
• Handle incoming/outgoing correspondence (emails, letters, calls).
• Organize electronic and physical files and records.
• Schedule and coordinate meetings, prepare agendas, take minutes, follow up on actions.
• Arrange logistics for meetings, including room bookings and catering.
• Serve as primary contact between executives and stakeholders.
• Draft memos and announcements as directed.
• Oversee office supplies and ensure equipment is maintained.
• Collaborate with IT for technical support and equipment needs.
• Assist in planning and executing special projects and events.

Skills

5+ years admin support

Strong organizational skills

Autonomy

Calendar management

Strong communication skills

Education

High School Diploma or Equivalent

Associate's Degree in Business Administration preferred

Tools

Microsoft Office Suite

Job description

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Full-time position, Monday - Friday, on site

This role provides administrative support to nursing leadership, ensuring the efficient coordination of daily operations and key initiatives. Responsibilities include managing complex calendars, scheduling meetings, coordinating logistics, and creating meeting agendas to support productive discussions and decision-making.

Summary

This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff.

Does this position require Patient Care?

No

Essential Functions

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Draft and distribute memos, announcements, and other communications as directed.
• Oversee office supplies inventory, ordering, and distribution.
• Ensure office equipment is properly maintained and serviced.
• Coordinate with IT for technical support and equipment needs
• Assist in the planning and execution of special projects and events
• Monitor project timelines and ensure deadlines are met

Qualifications

• 5 + years of administrative support experience
• Strong organizational skills
• Ability to work autonomously
• Prior calendar management strongly preferred
• Strong communication skills

Education

High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred

Can this role accept experience in lieu of a degree?

No

Experience

Experience in an administrative role, preferably in a healthcare setting 5-7 years required and experience supporting senior-level staff 1-2 years preferred

Knowledge, Skills and Abilities

• Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem-solving skills.
• Familiarity with hospital administration processes and healthcare regulations.
• Professional demeanor and ability to interact effectively with all levels of staff.

Additional Job Details (if applicable)

• Remote Type: Onsite
• Work Location: 265 Charles Street
• Scheduled Weekly Hours: 40
• Employee Type: Regular
• Work Shift: Day (United States of America)
• Pay Range: $20.84 - $29.79/Hourly
• Grade: 4

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure tha