Senior Executive Administrative Assistant (Remote)

Easy Recruiter; Dallas (TX); Remote; USD 60,000 - 80,000; Full time

Job summary

A leading digital experience company is seeking a Senior Executive Administrative Assistant to provide crucial support to Sr. Directors. This remote role requires exceptional organizational skills, proficiency in MS Office, and the ability to manage multiple priorities effectively. Applicants should have over five years of relevant experience, with a proven track record of thriving under pressure. Strong communication and problem-solving abilities are essential, as is a commitment to maintaining confidentiality. Join us in making a positive impact through your expertise.

Qualifications

• 5+ years of experience in coordination or administrative roles.
• Strong ability to manage multiple responsibilities in fast-paced settings.
• Expert knowledge of computer technology and administrative processes.

Responsibilities

• Provide daily administrative support for Sr. Directors.
• Manage heavy calendar scheduling and business travel arrangements.
• Improve administrative processes for greater efficiency.

Skills

Time management

Attention to detail

Communication skills

Problem-solving

Tools

MS Office

Job description

Job Openings: Senior Executive Administrative Assistant (Remote)

About the job Senior Executive Administrative Assistant (Remote)

Our Company

Changing the world through digital experiences is what Gainwell's all about. We give everyone from emerging artists to global brands everything they need to design and deliver exceptional digital experiences! We're passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen.

We're on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours!

The Opportunity

We are seeking an Administrative Assistant to support several Sr. Directors within the Product Specialist organization. The successful candidate will have extreme attention to detail, the ability to proactively anticipate and manage challenges, be a self-starter with strong abilities to manage multiple responsibilities and prioritize appropriately, work efficiently and remain flexible under pressure.

A positive attitude and excellent communication skills are a must!

What You'll Do

• Daily administrative and business support for Sr. Directors on the Product Specialist team
• Heavy calendar management (Outlook) and extensive scheduling with both internal and external stakeholders
• Attend key meetings, take notes and circulate follow-up as necessary
• Arrange associated business travel and submit expense reports
• Coordinate special projects including team offsites, team building activities and all hands meetings, team space planning and floor moves, and potentially other types of projects
• Ability to travel occasionally to provide on-site support at events/conferences
• Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure
• Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as needed
• Continually improve the administrative process for greater efficiency

What You'll Need to Succeed

• 5+ years of experience in coordination, administrative, or operations capacity
• Experience interacting with customers and staff at all levels in a fast-paced, high-pressured environment, with a high level of professionalism and confidentiality
• Expert knowledge of computer technology, including MS Office
• Demonstrated ability to quickly turn around projects with polish and accuracy
• Extremely organized with ability to juggle multiple/complex demands in a fast-paced environment
• Work effectively with minimal direction, take initiative, and follow through
• Proven ability to assess and prioritize conflicting demandsMust handle confidential information with integrity and exercise discretion
• Highly organized with strong communication and writing skills
• Eagerness to network with other Executive Assistants at Gainwell and cooperate as a worldwide team
• Ability to work well with all levels of management, staff, and outside contact