Senior Executive Admin & Protocol Specialist (DoD)

PeopleTec; Fort Belvoir (VA); On-site; USD 95,000 - 125,000; Full time

Job summary

PeopleTec, Inc. seeks a Senior Management Analyst to support Fort Belvoir, VA operations within the Capability Program Executive (CPE) Organization.

You will act as the principal gatekeeper and protocol coordinator for senior leadership, handling complex travel, executive correspondence, and high-visibility administrative tasks. The role requires mastery of defense travel workflows, ATAAPS, and military standards, with self-sufficiency and flawless execution in a zero-fail environment.

Qualifications

• 5–8 years of executive admin or management analyst support in a DoD or corporate environment.
• Direct leadership support to senior leadership including Flag/General Officers or SES.
• Experience with DTS and ATAAPS workflows and compliance.
• Proficient with MS Office for calendars, document creation, and secure filing.
• DTS mastery and ability to navigate line-of-accounting structures.
• Proficient with TMT, CATMS, ATAAPS, and the Microsoft 365 suite.
• Strong knowledge of JTR and military correspondence style; excellent communication.
• U.S. citizen with active DoD Secret clearance.

Responsibilities

• End-to-End travel architecture for domestic and international itineraries.
• Apply JTR/FTR compliance to travel plans; ensure audit readiness.
• Research, assign, and verify Lines of Accounting; coordinate with budget shops.
• Monitor travel dashboard and process GTCC vouchers promptly and accurately.
• Manage calendar architecture for the Deputy Director and senior staff; prep materials 24–48 hours prior.
• Gatekeeping for executive correspondence; enforce suspense dates and formatting standards.
• Coordinate Distinguished Visitor logistics and protocols for VIPs.
• Develop executive briefing materials and polished documentation."
• Maintain information security and records management; secure transmission and destruction of sensitive data.
• Oversee ATAAPS time and attendance for designated personnel.

Skills

5-8 yrs exp

Executive support

DTS experience

ATAAPS experience

MS Office

Document control

Military protocol

Clearance: Secret

Education

Bachelor's degree

Tools

DTS

ATAAPS

TMT/CATMS

MS 365

SharePoint

PowerPoint

Job description

PeopleTec, Inc. seeks a Senior Management Analyst to support Fort Belvoir, VA operations within the Capability Program Executive (CPE) Organization.

You will act as the principal gatekeeper and protocol coordinator for senior leadership, handling complex travel, executive correspondence, and high-visibility administrative tasks. The role requires mastery of defense travel workflows, ATAAPS, and military standards, with self-sufficiency and flawless execution in a zero-fail environment.