Senior Management Analyst

PeopleTec; Fort Belvoir (VA); On-site; USD 95,000 - 125,000; Full time

Job summary

PeopleTec, Inc. seeks a Senior Management Analyst to support Fort Belvoir, VA operations within the Capability Program Executive (CPE) Organization.

You will act as the principal gatekeeper and protocol coordinator for senior leadership, handling complex travel, executive correspondence, and high-visibility administrative tasks. The role requires mastery of defense travel workflows, ATAAPS, and military standards, with self-sufficiency and flawless execution in a zero-fail environment.

Qualifications

• 5–8 years of executive admin or management analyst support in a DoD or corporate environment.
• Direct leadership support to senior leadership including Flag/General Officers or SES.
• Experience with DTS and ATAAPS workflows and compliance.
• Proficient with MS Office for calendars, document creation, and secure filing.
• DTS mastery and ability to navigate line-of-accounting structures.
• Proficient with TMT, CATMS, ATAAPS, and the Microsoft 365 suite.
• Strong knowledge of JTR and military correspondence style; excellent communication.
• U.S. citizen with active DoD Secret clearance.

Responsibilities

• End-to-End travel architecture for domestic and international itineraries.
• Apply JTR/FTR compliance to travel plans; ensure audit readiness.
• Research, assign, and verify Lines of Accounting; coordinate with budget shops.
• Monitor travel dashboard and process GTCC vouchers promptly and accurately.
• Manage calendar architecture for the Deputy Director and senior staff; prep materials 24–48 hours prior.
• Gatekeeping for executive correspondence; enforce suspense dates and formatting standards.
• Coordinate Distinguished Visitor logistics and protocols for VIPs.
• Develop executive briefing materials and polished documentation."
• Maintain information security and records management; secure transmission and destruction of sensitive data.
• Oversee ATAAPS time and attendance for designated personnel.

Skills

5-8 yrs exp

Executive support

DTS experience

ATAAPS experience

MS Office

Document control

Military protocol

Clearance: Secret

Education

Bachelor's degree

Tools

DTS

ATAAPS

TMT/CATMS

MS 365

SharePoint

PowerPoint

Job description

Senior Management Analyst

Job Locations

US-VA-Fort Belvoir

Job Details

• ID 2026-5398
• Category Engineering & Science
• Position Type Regular Full-Time

PeopleTec is currently seeking a Senior Management Analyst to support our Fort Bevoir, VA location.

PeopleTec, Inc. is seeking a Senior Management Analyst to support our Fort Belvoir, VA operations for the newly formed Capability Program Executive (CPE) Organization. In this role, the contractor will provide high-visibility, autonomous, and non-personal administrative, clerical, and advanced travel management services directly supporting the Deputy Director (General Officer / SES equivalent). Operating within a high-tempo, zero-fail environment, the incumbent functions as the principal gatekeeper, trusted administrative advisor, and protocol coordinator. This role requires immediate self-sufficiency, flawless execution, a deep command of military protocol, and master-level execution of defense administrative workflows.

Core Responsibilities & Duties

Advanced DTS Management & JTR Compliance

• End-to-End Travel Architecture: Orchestrate, review, and clear highly complex domestic, international, and multi-destination travel authorizations and vouchers for the Deputy Director and accompanying staff aides.
• Joint Travel Regulations (JTR) Compliance: Apply an expert-level interpretation of the JTR, Federal Travel Regulations (FTR), and command policies to guarantee all travel itineraries, premium-class travel, lodging, and TDY agendas are legally compliant and audit-ready.
• Line of Accounting (LOA) & Financial Reconciliation: Independently research, assign, and verify complex Lines of Accounting. Coordinate directly with defense comptroller and budget shops to secure cross-organizational funding lines for high-priority operational movements.
• Dashboard Monitoring & Voucher Settlement: Monitor the organizational travel dashboard daily to clear pre-audit flags, resolve "stuck" routing lines, and process manual amendments. Ensure all travel vouchers are submitted in an expedited manner for prompt settlement of the traveler's government travel charge card (GTCC), eliminating leadership delinquency risk.

High-Level Executive Management Administration & Protocol

• Calendar Architecture & Gatekeeping: Structurally manage, synchronize, and de-conflict the master daily calendar of events for the Deputy Director and senior staff. Proactively anticipate scheduling friction, protect leadership's time, and coordinate with geographically separated offices to assemble daily read-ahead materials and executive brief books 24-48 hours in advance.
• Staff Package & Tasking Administration: Serve as the primary entry and exit control gate for all executive correspondence. Track, route, and enforce suspense dates on short-fuse tasks using automated defense networks (e.g., TMT, CATMS). Review incoming and outgoing documentation, briefings, and correspondence for perfect clarity, formatting, grammar, and compliance with military style guides before presentation for executive signature.
• Distinguished Visitor (DV) & Protocol Operations: Coordinate administrative logistics, seating charts, and tailored itineraries for visiting VIPs, flag officers, civilian dignitaries, and business associates in strict compliance with service-level protocol manuals.
• Advanced Document Control & Briefing Development: Apply extensive knowledge of the Microsoft Office Suite and Adobe Acrobat to develop polished, executive-level PowerPoint briefings, complex Excel spreadsheets, and official documentation. Serve as a staff advisor on the practical translation and implementation of command administrative policies.
• Information Security & Records Management: Establish and execute rigorous procedures for controlling reports, records, and correspondence originating in or maintained within the office. Establish permanent and temporary files for important classified and unclassified projects. Safeguard classified material, overseeing the secure transmission, documentation, and destruction of sensitive data.
• Time & Attendance Support: Oversee the efficient administration of the Automated Time Attendance and Production System (ATAAPS) for designated personnel.

Qualifications

Required Skills/Experience

• 5-8 years of experience providing dedicated executive administrative, clerical, or management analyst support within a Department of Defense (DoD) or corporate environment.
• Direct Leadership Support: Documented experience supporting a diverse senior leadership team, including Flag/General Officers, SES government civilians, or corporate senior executives.
• Systems Experience: Hands-on experience executing workflows within the Defense Travel System (DTS) and the government Automated Time Attendance and Production System (ATAAPS).
• Office Infrastructure: Extensive experience utilizing MS Office to coordinate complex master calendars, author executive communications, develop documentation, and implement secure physical/digital filing systems.
• DTS Mastery: Documented, hands-on experience navigating line-of-accounting structures as a DTS Author or Reviewer.
• System Proficiencies: Advanced operational capability with automated military tasking software (TMT, CATMS, or equivalent), ATAAPS, and the Microsoft 365 productivity suite (Word, Excel, PowerPoint, Outlook, SharePoint).
• Core Competencies: Fluency in the Joint Travel Regulations (JTR) and standard military correspondence style guides. Exceptional oral and written communication skills.
• Adaptability: Proven ability to work in a dynamic, high-pace, and detail-oriented environment, operating both independently as a self-directed contractor and collaboratively within a team.
• Must be a U.S. Citizen
• An active DoD Secret clearance is required to perform this work. Candidates are required to have an active Secret clearance upon hire, and the ability to maintain this level of clearance during their employment.

Education Requirements

• Bachelor's degree from an accredited institution.

Desired Skills

• 10 years of experience providing high-level administrative and clerical support to Flag/General Officers or SES government civilians.
• Army Program Expertise: Previous specialized experience navigating Army programs, administrative processes, and command-level procedures.
• Security Fluency: Deep structural understanding of DoD security regulations, classified material logging, and SCIF-adjacent processes.
• Professionalism: Elite interpersonal and leadership skills, demonstrating the highest degree of professionalism and emotional intelligence while interacting under time constraints and stringent deadlines.

Overview

People First. Technology Always.

PeopleTec, Inc. is an employee-owned small business founded in Huntsville, AL that provides exceptional customer support by employing and retaining a highly skilled workforce.

Culture: The name "PeopleTec" was deliberately chosen to remind us of our core value system - our people. Our company's foundation was built on placing our employees and customers first. With an award-winning atmosphere, we have matured into a company that boasts the best and brightest across multiple technical fields.

Career: At PeopleTec, we value your long-term goals. Whether it's through our continuing-education opportunities, our robust training programs, or our "People First" benefits package, PeopleTec truly believes that our best investments are our people.

Come Experience It.

#cjpost #dpost

EEO Statement

PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, [e-mail] and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.