Senior Executive Admin & Office Operations Partner

Urban Pathways; New York (NY); On-site; USD 55,000 - 78,000; Full time

Benefits offered by this job

Healthcare Coverage

Retirement Savings (403(b) / 401(a))

Paid Time Off

Professional Development

Flexible Work Arrangements

Wellness Programs

Employee Assistance Program (EAP)

Employee Recognition

Job summary

Urban Pathways is seeking an Executive Administrative Assistant-Office Support to provide comprehensive administrative and office support to the Senior Leadership Team and their functional areas. responsibilities include calendar management, meeting coordination, data entry, document prep, project support, and front desk coverage to maintain a professional and welcoming office.

The role emphasizes attention to detail, timely task completion, and cross-cultural awareness to foster an inclusive

Qualifications

• Associate degree or Administrative Assistant Certificate with HS diploma or GED/TASC required.
• 3+ years of administrative and clerical experience required.
• Notary Public preferred.

Responsibilities

• Prepares and formats reports, correspondence, and presentations for Senior Leadership.
• Performs data entry and processes purchases, billing, and other admin data across systems.
• Supports LMS administration, training records, and compliance reporting.
• Coordinates Learning & Development activities and training schedules.
• Maintains confidential records and updates information in designated systems.
• Provides front desk coverage and welcoming office environment.

Skills

Google Suite

Microsoft 365

Videoconference

Interpersonal skills

Written & verbal communication

Team collaboration

Foreign language is a plus

Education

Associate degree

Administrative Assistant Certificate

High school diploma or GED/TASC

Job description

Urban Pathways is seeking an Executive Administrative Assistant-Office Support to provide comprehensive administrative and office support to the Senior Leadership Team and their functional areas. responsibilities include calendar management, meeting coordination, data entry, document prep, project support, and front desk coverage to maintain a professional and welcoming office.

The role emphasizes attention to detail, timely task completion, and cross-cultural awareness to foster an inclusive