Senior Executive Admin for Justice Leadership

State of Wisconsin; Madison (WI); Hybrid; USD 46,000 - 51,000; Full time

Benefits offered by this job

Paid time off

9 holidays

Health insurance

Retirement plan

Well Wisconsin program

Job summary

State of Wisconsin in Madison seeks an organized, proactive Executive Staff Assistant to provide advanced administrative, analytical, and confidential program support to senior leaders, including the Attorney General and Deputy Attorney General. This role offers remote work up to 20% after training.

Responsibilities include preparing meeting materials, coordinating calendars and travel, handling communications, and maintaining sensitive information per procedures.

Qualifications

• Provide advanced administrative support to management or organizational leadership, including preparing meeting materials, coordinating logistics, tracking deadlines, organizing information, and prioritizing administrative responsibilities.
• Coordinate calendars, meetings, appointments, and travel arrangements for leadership with complex scheduling needs; resolve conflicts and logistics.
• Provide professional communication verbally and in writing to stakeholders, peers, managers, and/or the public (e.g., responding to inquiries, preparing correspondence, proofing documents).
• Utilize software programs to compile, review, analyze, save, and share information such as Outlook, Teams, Word, Excel, PowerPoint, SharePoint, Adobe, and Docusign.

Responsibilities

• Coordinate calendars, meetings, appointments, and travel arrangements for leadership with complex scheduling needs.
• Prepare meeting materials and track deadlines across organizational teams.
• Communicate professionally with stakeholders, peers, managers, and the public in writing and verbally.
• Maintain and protect confidential or sensitive information per established procedures.

Skills

Calendar management

Organizational skills

Professional communication

MS Office

SharePoint

Docusign

Administrative support

Tools

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

Adobe

DocuSign

Job description

State of Wisconsin in Madison seeks an organized, proactive Executive Staff Assistant to provide advanced administrative, analytical, and confidential program support to senior leaders, including the Attorney General and Deputy Attorney General. This role offers remote work up to 20% after training.

Responsibilities include preparing meeting materials, coordinating calendars and travel, handling communications, and maintaining sensitive information per procedures.