Remote Legal Administrative Assistant & Drafting Support

Madison, City of (WI); Madison (WI); Híbrido; USD 45.000 - 65.000; Jornada completa

Descripción de la vacante

The City of Madison Office of the City Attorney is hiring a Legal Administrative Assistant. This is a complex and specialized administrative support position requiring knowledge of the legal process.

Drafts, types, and processes legal documents; supports attorneys and coordinates court-related tasks. The role offers telework up to three days per week with supervisor approval and provides opportunities related to Public Service Loan Forgiveness.

Formación

• Three (3) years of responsible administrative support experience, including two (2) years of legal secretarial/assistant/paralegal work
• One (1) year of legal secretarial/assistant/paralegal work, AND 15 credits of coursework in legal research, paralegal studies, or a related legal/business field
• Four (4) years of experience in applying: English composition, correct punctuation, spelling and grammatical usage. Computer software applicable to the duties of the position, including word processing software; AND
• Two (2) years of experience in applying: Related legal office practices, procedures, forms and terminology. Working knowledge of related legal processes; AND
• Familiarity with filing documents in State and Federal court, including e-filing.

Responsabilidades

• Prepare, review, correct, revise, edit and type letters and other municipal and civil case material such as detailed briefs, appendices, opinions, resolutions, contracts (including settlement agreements), amendments, tables and other legal documents (utilizing word processing software).
• Draft complaints and other pleadings in municipal, circuit, and appellate courts, primarily for tax assessment litigation and Planning Division code violations.
• Operate duplicating equipment; collate material and coordinate distribution of printed materials; Maintain maintenance of multifunction machines (i.e., schedule maintenance visits, refill toner cartridges, etc.).
• Schedule meetings, appointments and hearings; make meeting arrangements; arrange for court reporters and make hotel and travel arrangements. Maintain attorney calendars and provide reminders of due dates.
• Coordinate purchasing activities. Use MUNIS Financial System in order to create invoices for copy/printing fees for discovery and/or open records requests, witnesses, court reporters, or filing fees. Enter travel expense claims for the attorneys.
• Respond to a variety of in-person and telephone inquiries by providing or obtaining information, making appropriate referrals, explaining departmental procedures, and receiving or relaying messages for the City Attorney and legal staff. Answer front desk telephone when needed and direct phone calls to the appropriate attorney or other resource.
• Maintain office electronic files by promptly filing appropriate documents. Send files to State Records Storage when appropriate. Maintain accurate records of files sent to records storage in Excel. Maintain and update reference materials in the agency’s library.
• Perform related work as required.

Conocimientos

Administrative support

Legal secretarial

Paralegal

Typing 30 wpm

Educación

15 credits of coursework in legal research

Herramientas

MUNIS Financial System

Descripción del empleo

The City of Madison Office of the City Attorney is hiring a Legal Administrative Assistant. This is a complex and specialized administrative support position requiring knowledge of the legal process.

Drafts, types, and processes legal documents; supports attorneys and coordinates court-related tasks. The role offers telework up to three days per week with supervisor approval and provides opportunities related to Public Service Loan Forgiveness.