Executive Staff Assistant

State of Wisconsin; Madison (WI); Hybrid; USD 46,000 - 51,000; Full time

Benefits offered by this job

Paid time off

9 holidays

Health insurance

Retirement plan

Well Wisconsin program

Job summary

State of Wisconsin in Madison seeks an organized, proactive Executive Staff Assistant to provide advanced administrative, analytical, and confidential program support to senior leaders, including the Attorney General and Deputy Attorney General. This role offers remote work up to 20% after training.

Responsibilities include preparing meeting materials, coordinating calendars and travel, handling communications, and maintaining sensitive information per procedures.

Qualifications

• Provide advanced administrative support to management or organizational leadership, including preparing meeting materials, coordinating logistics, tracking deadlines, organizing information, and prioritizing administrative responsibilities.
• Coordinate calendars, meetings, appointments, and travel arrangements for leadership with complex scheduling needs; resolve conflicts and logistics.
• Provide professional communication verbally and in writing to stakeholders, peers, managers, and/or the public (e.g., responding to inquiries, preparing correspondence, proofing documents).
• Utilize software programs to compile, review, analyze, save, and share information such as Outlook, Teams, Word, Excel, PowerPoint, SharePoint, Adobe, and Docusign.

Responsibilities

• Coordinate calendars, meetings, appointments, and travel arrangements for leadership with complex scheduling needs.
• Prepare meeting materials and track deadlines across organizational teams.
• Communicate professionally with stakeholders, peers, managers, and the public in writing and verbally.
• Maintain and protect confidential or sensitive information per established procedures.

Skills

Calendar management

Organizational skills

Professional communication

MS Office

SharePoint

Docusign

Administrative support

Tools

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

Adobe

DocuSign

Job description

Introduction

Are you someone who is organized, proactive, and detail orientated? Then please consider bringing your talents to a team where professionalism and collaboration are foundational values!

Position Summary

Under general supervision of the Chief of Staff, this paraprofessional position provides advanced administrative, analytical and confidential program support to the Attorney General, Deputy Attorney General, Chief of Staff, and other staff and partners of the Office of the Attorney General (OAG). This position has access and exposure to the formulation of management and policy decisions, as well as strategic management materials and confidential personnel information. This position directly interacts with high-level administrators, directors and managers throughout the Department, as well as state and federal government offices, and other state Attorneys General offices. This position is headquartered at the Risser Justice Center located at 17 West Main Street, located in the award-winning city of Madison. Learn more about the area here: City of Madison. For more information, review the Executive Staff Assistant position description.

Salary Information

The Executive Staff Assistant position is in pay schedule 81 and pay range 04. The starting base wage will be between $33.22 - $37.17/hour ($69,097 - $77,313 annually). The starting pay will be determined based upon experience and qualifications. Pay for current or former state employees will follow the provisions found in the State of Wisconsin Compensation Plan effective at the time of hire. A 12-month probationary period may be required.

Benefits

• Generous paid time off, including at least 3 1/2 weeks of vacation/personal time, and nine paid holidays.
• Sick time that rolls over each year with no cap and may be used to pay for healthcare premiums in retirement.
• Affordable health insurance, dental, vision, life, and more.
• A top-notch retirement program and optional tax advantaged 457 retirement savings plan.
• A Well Wisconsin program, offering wellness tools and rewards to employees and spouses.

Job Details

This position is eligible for remote work, up to 20%, after successful completion of the training period. The selected employee must report to DOJ’s office at Risser Justice Center on the first day of employment. High speed internet access will be required to meet needs of remote work. The Department of Justice does not sponsor work visas at the time of hire or anytime during employment. All persons hired will be required to verify identity and eligibility to work in the United States and complete the required Employment Eligibility Form I-9. A background check, including fingerprints, will be completed on applicants prior to selection.

Qualifications

Please clearly address the following in your resume and/or letter of qualifications:

• Providing administrative support to management or organizational leadership, including preparing meeting materials, coordinating logistics, tracking deadlines, organizing information, and prioritizing competing administrative responsibilities.
• Coordinating calendars, meetings, appointments, and travel arrangements for organizational leadership and others with complex scheduling needs. This includes resolving scheduling conflicts and coordinating related logistics.
• Providing professional communication verbally and in writing to stakeholders, peers, managers, and/or the public (e.g., responding to inquiries, preparing correspondence, proofing documents for accurate grammar and punctuation, etc.).
• Utilizing software programs to compile, review, analyze, save, and share information such as Outlook, Teams, Word, Excel, PowerPoint, SharePoint, Adobe, and Docusign.

In addition to the minimum qualifications, a well-qualified applicant will have education, training, and/or experience in any of the following:

• Experience providing advanced administrative support to organizational leadership or individuals with complex administrative and operational responsibilities, including coordinating competing priorities, managing executive schedules, preparing materials, and facilitating communication across organizational functions.
• Experience handling, organizing, maintaining, and distributing confidential or sensitive information in accordance with established procedures and confidentiality requirements.
• Experience coordinating or managing projects involving multiple stakeholders, competing deadlines, operational processes, or cross-functional activities, including planning, implementation, tracking progress, and follow-up.
• Experience identifying opportunities to improve administrative procedures, workflows, or operational processes and contributing to the development or implementation of improvements.

The WI Department of Justice is committed to providing opportunities to all applicants from all backgrounds. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

The State of Wisconsin offers a special program for qualified veterans with a 30% or greater service-connected disability. If you are a qualified veteran, please visit the Veterans Employment page for application instructions to be considered for the Veterans Non-Competitive Appointment program.

Submitted materials will be evaluated by a panel of job experts and the most qualified applicants will be invited to participate in the next step of the selection process.

Deadline to Apply

The deadline to apply for this job announcement is November 17, 2026, at 11:59pm.