Senior Executive Admin for DoD Programs (Secret)

DCS Corporation; Bedford (MA); On-site; USD 73,000 - 115,000; Full time

Job summary

DCS Corporation is seeking an Executive Administrative Assistant to support the C3C/Kessel Run division at Hanscom AFB, Bedford, MA or Langley AFB, Hampton, VA. This role focuses on decision-support, planning, and execution across the acquisition lifecycle for DoD programs.

Responsibilities include calendar and meeting management, document preparation, onboarding, records management, and cross-team coordination. U.S. citizenship and a Secret clearance are required.

Qualifications

• U.S. citizenship required.
• Must have and maintain a Secret Clearance.
• High School Diploma with 13 years of experience.
• Bachelor's Degree in related field preferred with 3+ years DoD experience.

Responsibilities

• Provide administrative and operational support to government leadership and acquisition program teams.
• Maintain leadership awareness of mission-critical issues, priorities, and organizational initiatives.
• Track and monitor action items, taskings, suspense dates, and program deliverables.
• Prepare correspondence, reports, briefing materials, and official documents for leadership review and signature.
• Assist with Awards and Decorations for the branch.
• Branch SharePoint site content manager
• Onboarding/offboarding of personnel
• Tracking of Branch training requirements
• Coordinate and support meetings, conferences, and working groups, including scheduling, logistics, virtual meeting setup, and documentation.
• Develop and maintain meeting records, agendas, attendance logs, minutes, and action item trackers.
• Manage leadership calendars, conference room schedules, and organizational scheduling requirements.
• Support video teleconferencing and online collaboration platforms, ensuring proper setup and execution.
• Disseminate program policies, guidance, and organizational communications to internal and external stakeholders.
• Maintain program files, records, and document repositories in accordance with organizational procedures.
• Assist with workflow management, office operations, and process improvement initiatives.
• Coordinate, analyze, distribute, and track organizational taskings and responses.
• Support travel planning, coordination, and execution utilizing the Defense Travel System (DTS).
• Respond to routine inquiries, answer inquiries (email and MS Teams Chat), and provide administrative customer support.
• Provide recommendations to improve administrative processes, office efficiency, and organizational effectiveness.

Skills

DTS

Outlook

SharePoint

Office Suite

Scheduling

Executive support

DoD programs

Education

High School Diploma

Bachelor's preferred

Tools

SharePoint administration

MS Teams

Documents management

Job description

DCS Corporation is seeking an Executive Administrative Assistant to support the C3C/Kessel Run division at Hanscom AFB, Bedford, MA or Langley AFB, Hampton, VA. This role focuses on decision-support, planning, and execution across the acquisition lifecycle for DoD programs.

Responsibilities include calendar and meeting management, document preparation, onboarding, records management, and cross-team coordination. U.S. citizenship and a Secret clearance are required.