Senior Executive Admin for DoD Division (Secret Clearance)

Tecolote; El Segundo (CA); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

Major Medical Insurance

Dental Insurance

Vision Insurance

Group Life Insurance

Travel Accident Insurance

Long-Term Disability

Short-Term Disability

Flexible Spending Account

Employee Stock Ownership Plan

PTO

Job summary

Tecolote Research, Inc. is seeking an Executive Admin to support the SYD 84 Management Operations team (S1/S6/S7). The role requires independent work, strong communication and organizational skills, and DoD administrative expertise.

Responsibilities include executive support, division suspense coordination, and meeting support in a fast-paced environment. Qualified candidates will have 10+ years in DoD executive administration, proficiency with MS Office, DTS, and collaboration tools, and an

Qualifications

• Minimum 10 years of relevant DoD executive admin experience.
• Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook), MS Teams, Task Management Tool (TMT), and Defense Travel System (DTS).
• Excellent verbal and written communication skills, and strong attention to detail.
• Familiarity with DoD acquisition policies and processes.
• Senior-level government office administration experience is desirable.
• Knowledge of LiveLink and Sharepoint is desired.
• Applicant must be able to work in a team environment.
• Active Secret security clearance, required.

Responsibilities

• Prepare reports, papers, and briefings; maintain calendars and conference room schedules; respond to routine queries; act as Travel Clerk and perform DTS functions; assist in coordinating and monitoring suspenses; provide inputs on administrative processes.
• Coordinate division suspense by receiving, tracking, and coordinating information with external organizations; implement division-approved processes; assemble, evaluate, and finalize packages for leadership.
• Assist in obtaining and processing information; consolidate briefing charts for Weekly Staff Meeting; support front office; maintain action items and internal papers.

Skills

DoD executive admin experience

MS Office suite

MS Teams

DTS (Defense Travel System)

Travel coordination

Verbal and written communication

Security clearance (Active Secret)

SharePoint

Education

High school diploma

Tools

LiveLink

SharePoint

Job description

Tecolote Research, Inc. is seeking an Executive Admin to support the SYD 84 Management Operations team (S1/S6/S7). The role requires independent work, strong communication and organizational skills, and DoD administrative expertise.

Responsibilities include executive support, division suspense coordination, and meeting support in a fast-paced environment. Qualified candidates will have 10+ years in DoD executive administration, proficiency with MS Office, DTS, and collaboration tools, and an